Contract Compliance Analyst

Stellenbeschreibung:

Research and monitor federal, state, and local labor compliance requirements, including prevailing wage, certified payroll, apprenticeship, and public works obligations
Convert labor compliance requirements into clear documentation guidelines for project teams and contractors
Review certified payroll reports for completeness and consistency, including contractor and subcontractor submissions, workweek coverage, worker classifications, wage and fringe details, hours, signatures, and required supporting records
Document exceptions and coordinate necessary corrections
Maintain apprenticeship records and assist in reviewing apprentice utilization, registration, ratios, dispatch, good-faith effort documentation, and related project requirements
Prepare, review, and maintain compliance checklist packages for subcontractors
Track required forms, acknowledgments, registrations, licenses, and contract-specific records
Review labor compliance documentation related to pay applications, schedules of values, lien waivers, and subcontractor payment reporting
Identify documentation gaps that could impact payment approval or project closeout
Maintain issue logs, communicate deficiencies, follow up on outstanding items, and escalte unresolved or high-risk matters
Organize and maintain comprehensive electronic project files, including certified payroll, apprenticeship records, waivers, checklists, corrective actions, correspondence, and supporting documentation
Ensure consistent naming conventions, version control, and retention
Maintain compliance trackers and reporting system, validate quantitative data, and reconcile payroll, payment, and project records
Assist with monthly subcontractor payment audits and management reporting
Deliver guidance and training on documentation requirements and compliance procedures to employees, contractors, and subcontractors
Recommend enhancements to checklists, workflows, templates, and controls
Collaborate with construction operations, project management, accounting, procurement, and external partners
Deliver administrative and analytical support for documents, databases, spreadsheets, and contract compliance tools

Requirements

Bachelor's degree in business, legal studies, construction management, accounting, public administration, or a related field, or an equivalent combination of education and relevant experience
Minimum of three (3) years of experience supporting construction contracts, public works compliance, certified payroll, labor compliance, contract administration, or related functions
Demonstrated experience reviewing detailed documentation, identifying discrepancies, maintaining issue logs, and coordinating timely resolution with stakeholders
Knowledge of prevailing wage, certified payroll reporting, apprenticeship documentation, and subcontractor payment reporting for public works or clean energy construction projects
Experience with contract management, construction management, compliance reporting, document management, or payroll systems such as Procore, B2Gnow, Kahua, Egnyte, or similar platforms
Familiarity with specifications, RFIs, transmittals, submittal registers, schedules of values, lien waivers, and pay application processes
Experience supporting large-scale upgrades, renovations, retrofits, or infrastructure projects in institutional, government, commercial, or industrial settings
Advanced proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams
Strong analytical skills, attention to detail, and ability to identify incomplete or inconsistent records
Clear written and verbal communication, with tactful contractor follow-up and concise escalation summaries
Ability to interpret contract and regulatory requirements and translate them into practical review steps and documentation requests
Strong organization, confidentiality, accountability, and follow-through across multiple projects and deadlines
Ability to build productive relationships with project teams, vendors, subcontractors, agencies, and external partners
Commitment to continuous learning regarding labor standards, regulatory changes, and compliance best practices

Core Competencies

Demonstrates expertise in labor compliance, including prevailing wage and certified payroll, while effectively managing documentation and communication with project teams and contractors. Proficient in utilizing compliance reporting tools and maintaining accurate records to support construction contracts and public works projects.