Document Officer

An energy company is currently recruiting a Document Officer to work in their Düsseldorf office. You will be responsible for managing document workflows, ensuring accurate revision control, and maintaining the quality and compliance of project documentation across large-scale engineering projects. The ideal candidate should have experience in document/data management within construction or engineering environments, strong organisational skills, attention to detail, and fluency in German (C1) and English, with a proactive and reliable approach.

Ref: SF47321

ELIGIBLE APPLICANTS:

• (O) Eligible visa: Permanent residence, Spouse, Partner
• (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance

WORK TYPE: hybrid

VISA SUPPORT: No

TYPE: Fixed-term (until December 2031)

WORKING HOURS: 9:00–17:00, Monday to Friday

SALARY: €50,000–€60,000, depending on experience

START: June 2026

LOCATION: Düsseldorf, Germany

Document Officer Main Responsibilities

• Manage document workflows (receiving, reviewing, approving, distributing, archiving)
• Ensure accurate document control, revision tracking, and version management
• Monitor compliance with document control standards and project requirements
• Maintain and update document registers (MDR/L)
• Prepare document status reports
• Ensure accuracy and completeness of project data
• Support general administrative and documentation-related tasks

Document Officer Ideal Candidate

• Experience with database systems
• Proficiency in Microsoft Office
• Basic understanding of document/data management in construction or engineering projects
• Fluent English and German (C1 level)
• Strong attention to detail and organisational skills
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment
• Proactive, reliable, and team‑oriented mindset
• Experience with EDMS systems (e.g. thinkproject tpCDE or similar) is desirable

All applicants for the Document Officer must have the right to work in the country as the Company is not able to offer visa support.

We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.