Executive and Team Assistant (f/m/d)

Stellenbeschreibung:

Executive Assistant to a VP, incl. calendar and travel management, inbox management, strategic meeting organization, preparation of presentations, support with reports
Team Assistant
Travel management for team members
Organization of meetings, workshops and conference calls
Onboarding of new employees with respect to IT and office equipment and offboarding
Organizational & administration tasks: taking care of distribution lists, Sharepoint and org charts administration, expense reconciliation, purchase orders, administration of time-chart, vacation- and absent-files
Handle confidential matters and take ownership and personal accountability
Contribute to small-scale projects and administrative improvements

Several years of experience in an assistant role
Strong knowledge of office management incl. IT tools for administration, travel and purchasing
Solid proficiency in MS Office, including Excel reporting and PowerPoint
Good organizational talent with high flexibility to deal with changing priorities
Excellent communication skills in both English and German
Excellent interpersonal skills
Friendly attitude and team player
Ability to work under pressure, prioritize and take the initiative
Extremely high level of professionalism, discretion and confidentiality
Continuous improvement mindset: proactively identifies opportunities to streamline workflows, improve templates, or update documentation
Demonstrate strong ownership, personal accountability, and commitment to follow-through