Executive Assistant, Global Expansion Sales

Stellenbeschreibung:

Provide administrative support to the VP of Global Expansion Sales
Manage, prioritize, and maintain complex calendars, including planning, scheduling, travel arrangements, and expense reports
Proactively address scheduling conflicts and manage follow-up with internal and external stakeholders
Develop and maintain relationships with staff, internal departments, outside parties, and sensitive high-level contacts
Coordinate with other executive assistants on executive priorities and tradeoffs
Partner with the team on operating rhythms and leadership-team cadences
Schedule, plan, and coordinate team events, meetings, and global multi-day offsites
Organize event logistics, on-site amenities, and activities
Maintain email aliases, distribution lists, and shared directories
Coordinate with Accounts Payable to ensure bills are paid promptly
Serve as point person for departmental purchases on behalf of the executive
Support staff meetings by preparing agendas, taking notes, and distributing minutes and presentations
Manage ad hoc projects

Requirements

4-6+ years’ experience providing administrative support for a senior-level executive
Prior experience in a fast-paced environment requiring strong multitasking skills and time management
Willingness to adapt to a rapidly changing environment and new processes and responsibilities
Prior experience in the Tech industry
Knowledge and understanding of Sales teams and organizations
Ability to work well under pressure, communicate effectively, and meet deadlines
Proficiency in Microsoft Office Suite, Mac, Windows, Slack, Microsoft Teams, Microsoft SharePoint, and related business applications
Excellent oral and written English communication skills
Team-oriented, results-oriented, with strong interpersonal skills
Ability to travel to events or internal meetings, locally and internationally, as needed

Core Competencies

Demonstrates extensive experience in providing administrative support to senior-level executives, with a strong focus on calendar management, event coordination, and effective communication. Proficient in Microsoft Office Suite and familiar with the Tech industry, ensuring efficient operations in a fast-paced environment.