Executive Assistant (m/f/d) / EGr 6 (BesGr A9vz,A9/A11)

HR Group Functions supports more than 13,000 colleagues worldwide in driving business success by providing expert HR services and cross-divisional solutions. As trusted HR experts and reliable business partners, the focus is on delivering efficient HR operations and seamless employee experience, while shaping the future of HR through clear priorities towards 2030. Guided by the ambition to be digital by default and to create a great place to work for all, HR Group Functions fosters consistency, innovation, and meaningful impact across the organization.
Executive Assistant (m/f/d) / EGr 6 (BesGr A9vz,A9/A11)
Main Tasks:
Provide organizational and operational support to the EVP of HR Group Functions
Independently prepare, draft, and manage correspondence, meeting minutes, and presentations
Plan, prepare, and coordinate meetings, workshops, and conferences
Organize and manage domestic and international business travel, including bookings, re-bookings, and expense claims
Ensure efficient calendar and appointment management within the function
Prepare and follow up on leadership team meetings
Attend meetings where required, take minutes, and track follow-up actions
Contribute to projects within HR Group Functions
Create and maintain project and milestone plans
Organize project meetings and workshops
Support the preparation of communications and project presentations
Support the preparation of decision papers, reports, and analyses for the functional leadership team
Take on special assignments and ad hoc tasks as required
Professional Requirements:
Completed commercial/vocational training or a comparable qualification
Relevant professional experience in a similar role
Familiarity with modern office administration and communication tools (e.g., GeT, Request IT, and similar systems)
Initial experience in project management
Advanced MS Office skills, particularly in Word, Excel, PowerPoint, and Outlook
Strong understanding of modern IT infrastructure and digital tools
Excellent English language skills
Personal Requirements:
Strong organizational skills and the ability to quickly grasp new topics and situations
High level of commitment, reliability, and sense of responsibility
Independent and proactive working style, including a continuous improvement mindset
Strong communication and teamwork skills
Excellent verbal and written communication skills
Professional and confident appearance
High level of discretion, confidentiality, and loyalty
Notes for Applicants:
Please apply with your complete documents (resume, cover letter, and certificates) online via the application link in the job posting.
Contact persons: Sven Rötzel, Telefon +49 (0)
We welcome applications from all individuals – regardless of age, gender, origin, religion, or physical characteristics.
People with severe disabilities and persons with equivalent status are given preferential consideration in the case of equal qualifications.