Executive Assistant & Office Manager (d/f/m), DHL Data & AI

Executive Assistant & Office Manager (d/f/m)

At DHL Data & AI, our team’s purpose is to unleash the power of data science, drive cross‑Business Unit AI solutions, foster a data‑driven culture, and accelerate digitalization within DHL Group. Our support covers everything from project ideation to deployment, ensuring seamless integration. We also champion initiatives like Group‑wide Data & Analytics governance, technology incubation, training, and community building for sustainable analytics integration in DHL Group’s long‑term strategy by advancing Data & AI and driving digitalization across the organization.

DHL Data & AI is a Global Business Service Line in DHL Group, focusing on leveraging data to create business value. We are a dynamic, innovative, and diverse team with approximately 120 talented professionals, including Data Engineers, Cloud Engineers, DevOps Engineers, Data Scientists, and Architects.

DHL Group is the leading mail and logistics service provider for the world. As one of the planet’s largest employers operating in over 220 countries and territories, we see the world differently. Join our team and discover how an international network that’s focused on service, quality, and sustainability, is able to connect people and improve lives through the power of global trade. And not just for our customers, but for every member of our team, too!

Join us as an Executive Assistant & Office Manager (d/f/m) in Bonn and play a key role in ensuring smooth, efficient administrative and office operations.

This position is based in Bonn and is offered on a full‑time or near full‑time basis, with a minimum of 32 hours per week.

Your key responsibilities:

• Independently manage administrative and organisational tasks (e.g., calendar management, coordination with candidates, maintenance of office equipment)
• Oversee and coordinate daily office operations to ensure a smooth and efficient workplace environment
• Coordinate onboarding and off‑boarding processes for all employees in Bonn (e.g., organization of IT equipment, access rights, and related administrative processes)
• Manage and administer software licences, including handling user requests
• Take ownership of ordering processes and training coordination
• Proactively identify opportunities for improvement and drive initiatives (e.g., automation of administrative processes, distribution lists, self‑service tools)
• Coordinate meetings, organise events and conferences, both on‑site in Bonn and internationally

Your profile:

• Completion of a degree in business administration, hotel management, or a comparable qualification
• 3+ years of experience in an assistant role or a comparable position in a dynamic work environment
• Excellent organisational skills with the ability to prioritise effectively
• Strong affinity for data management and structured information handling
• Advanced proficiency in MS Office, particularly Excel and PowerPoint
• A collaborative and approachable team player with a proactive mindset and a hands‑on attitude
• Strong communication and presentation skills in both German and English

What we offer:

At DHL Data & AI, we offer an array of benefits designed to support your professional growth and personal well‑being. Here is what you can expect when you join our team:

• Comprehensive training programmes, workshops, and e‑learning resources to prioritise your growth and development.
• A flexible work arrangement that blends remote work and office presence, promoting work‑life balance and adaptability.
• A competitive salary package, inclusive of various benefits, to ensure employee well‑being and satisfaction.
• Diverse commuting options, including a job ticket for public transportation, parking space for a monthly fee, or bicycle leasing, to suit your preference.
• Access to DHL Group's daycare facilities for working parents.
• A dynamic, cooperative, and international environment that encourages new insights.