Executive assistant to Founders (d/f/m)

Short Facts

We, at Flexa, are revolutionizing the energy market advancing the energy transition by building Europe's largest, most performant virtual power plant. As we are growing fast, we are looking for a Executive Assistant to our Founders at Flexa, to enable our executives to operate at peak performance. You'll be the master coordinator, strategic problem‑solver, and trusted confidant who thrives in a fast‑paced, dynamic environment. This isn't your typical EA role—you'll have the opportunity to shape processes, drive efficiency, and contribute to Flexa's culture of innovation.

Your Responsibilities

• Be the Time Guru: Own scheduling, calendar management, meeting coordination, and agenda prep for executives to ensure they’re always a step ahead. Help executives prioritize appointments
• Drive communications: Draft and edit communications, reports, and presentations on behalf of executives and Flexa.
• Be the Operational Champion: Handle travel arrangements, expense reports, and logistical planning with precision and efficiency. Use AI with creativity.
• Advocate Flexa's Culture: Plan team events, celebrations, and moments that bring the Flexa spirit to life.
• Problem Solver Extraordinaire: Tackle ad hoc challenges and bring creative solutions to the table.

Your Profile

• Minimum of 2 years of experience in a similar role
• Strong organizational and time management skills with the ability to multitask and prioritize effectively - thus supporting founders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling tools.
• Excellent verbal and written communication skills in both English and German.
• High level of attention to detail, professionalism, confidentiality, and discretion.
• Ability to work independently and collaboratively in a fast‑paced environment, with proactive attitude

Your Benefits

• Competitive Compensation Package: Including salary, benefits and virtual share options
• Professional Development: Annual development budget of 3,000 € for coachings, trainings, books, etc.
• Health & Sport Subsidy: Company subsidised sports facilities membership
• Public Transportation Subsidy: Monthly subsidy to your public transport ticket
• Lunch/Dinner Allowance Vouchers: Allowance for meals on working days as digital meal vouchers
• Work Equipment: MacBook or Windows Laptop and ergonomic workplace
• Regular Team Events: Knowledge Sessions, Afterwork, Sports, Offsites, Halloween, Pride Month, etc.

A Short Note from Your Future Lead

Hello!

I'm Fabian, Co‑CEO at Flexa. My passion for the energy transition began early, during my first internship at a wind farm contractor when I was just 16. Watching those massive turbines rise from the ground was a moment of awe that still resonates with me. After starting a few of my own ventures and completing my studies in Finance, I transitioned into the consulting industry, where I eagerly immersed myself in energy projects. From that point on, I was hooked.

Building Flexa is both a tremendous motivator and a significant responsibility for me. It’s an incredible opportunity to work on some of the most complex and critical challenges our society faces today, alongside a team of exceptionally talented individuals.

I’m committed to fostering a work environment defined by autonomy and empowerment. I believe in giving you full ownership of your role and initiatives. Of course, I’m always here to collaborate, brainstorm ideas, tackle tough challenges together, or help clear any roadblocks. I genuinely enjoy being part of this process. Looking forward to connecting soon!

Fabian