Freelance Bookkeeper, Finance Coordinator

• Manage and maintain our spend management tool Spendesk
• Organize and reconcile receipts and invoices
• Categorize transactions and ensure records are complete
• Prepare monthly bookkeeping handovers for our tax advisor
• Maintain accurate financial filing systems
• Monitor incoming and outgoing payments
• Track outstanding invoices and follow up where necessary
• Support basic cash flow visibility and reporting
• Identify opportunities to streamline financial workflows
• Reduce manual administration through automation and improved systems
• Support the implementation of AI-assisted processes where appropriate
• Help create a modern and scalable finance function as the company grows
• Work with leadership to improve financial visibility and reporting
• Liaise with team members regarding missing receipts and documentation
• Coordinate with our external tax advisor
• Ensure financial records remain organized and audit‑ready
• Provide occasional financial and administrative support to leadership

Requirements

• Experience in bookkeeping, finance administration, or accounting support
• Strong organizational skills and attention to detail
• Comfortable working independently and taking ownership of responsibilities
• Familiarity with German bookkeeping processes
• Excellent communication skills
• Reliable, proactive, and solutions-oriented mindset
• Experience with Spendesk, SevDesk, DATEV, or similar platforms (Nice to have)
• Experience working with startups, SMEs, or growing businesses (Nice to have)
• Understanding of German GmbH structures (Nice to have)
• Experience working with external tax advisors (Nice to have)
• Interest in process optimization and digital systems (Nice to have)