HR & Office Management Specialist

Responsibilities

• Own the end-to-end onboarding process for new hires
• Draft and manage employment contracts, references, and people-related documents
• Maintain and optimize Kenjo, our HR system
• Support payroll preparation and coordinate with external providers
• Support employees on day-to-day HR matters such as attendance, leave, and general queries
• Support the preparation and delivery of training
• Help ensure HR processes stay compliant with German employment law, working with external advisors where needed
• Own the day-to-day running of our Munich office, keeping it organized, well-stocked, and functioning
• Manage post, deliveries, supplies, and relationships with office vendors
• Plan and organize team events
• Support communication with external service providers and consultants
• Support documentation for product registration in other countries
• Manage payments and invoice collection
• Help maintain orderly financial and operational documentation

Requirements

• At least 2 years of relevant experience in HR, office management, operations, finance, payroll, or a comparable function
• Completed degree or vocational training (Ausbildung) — all fields welcome!
• Based in Munich, or able to work on-site in our Munich office
• Near-native German proficiency. Much of the documentation and communication is conducted in German, including interactions with German-speaking authorities and stakeholders
• Excellent English skills for communication within our international team
• A hands-on, ownership mindset. You take care of what needs doing and keep things running without being asked
• Strong organizational skills and meticulous attention to detail
• Comfortable working with digital tools and spreadsheets (e.g. Google Sheets, Microsoft Office) and HR systems