IFM Vendor Coordinator

Remote Location Requirement: Ideal candidate will reside in Nevada, Oregon, or Washington.

What this job involves

The IFM Vendor Coordinator will oversee vendor compliance, vendor communication, and vendor development, working closely with the Operation Manager to support all facility activities. The coordinator will be the first point of contact for internal and external customers seeking support and information from third-party services.

Day-to-day responsibilities

• Perform oversight and completion of work orders, providing status updates to the Operations Manager as necessary.
• Assist with budgetary requests, analysis, and reporting.
• Provide backup support for meetings.
• Assist in solving problems associated with building services/property management.
• Initiate new business vendors and maintain existing vendor relationships to ensure proper coverage for customer locations.
• Manage vendor verification programs to ensure association vendors meet company requirements.
• Serve as the vendor's first point of contact while developing strong working relationships.
• Collaborate with vendors to identify and correct service concerns.
• Set up and adjust the status of all vendors in the accounting systems and research invoices from vendors not yet in the system.
• Monitor, analyze, and report vendor performance and results (cost, lead time, vendor issues and/or complaints).
• Ensure appropriate follow-up with vendors, team, and client.
• Seek continuous improvement of processes and systems for overall client satisfaction.
• Assist Finance, Sourcing, and other Account Management team members.
• Receive and dispatch work requests to technical staff, vendors, or other service providers.
• Coordinate and schedule maintenance activities.
• Handle multiple demands/priorities effectively and adapt quickly to change.
• Other duties as assigned.

Desired experience and technical skills

Required:

• 2+ years of experience with Facility or Property Administration.
• Associate degree in facilities management, building, business, or other related field.
• 2+ years of facilities or commercial real estate experience in an admin capacity.
• Superior customer service skills and orientation.
• Professionalism under stressful situations.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Proficient in MS Office, strong written, verbal, and people skills.
• Strong organizational skills and collaborative style.

Preferred:

• Familiar with Corrigo CMMS.

Location

Remote – Boise, ID; Las Vegas, NV; Phoenix, AZ.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation

45,000.00 – 71,000.00 USD per year.

Benefits

• 401(k) plan with matching company contributions.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.

Equal Employment Opportunity

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. JLL will consider for employment all qualified applicants, including those with criminal histories, in accordance with applicable state and local laws.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to the Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities; only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.