Legal Assistant – Contracts Administrator

Responsibilities

• Serve as the primary coordinator for contract intake, workflow tracking, and document management.
• Manage a high volume of agreements, including:
  • Professional services agreements
  • NDAs
  • Vendor and subcontractor agreements
  • Licensing and technology agreements
  • Amendments and related documents
• Maintain and continuously improve the contract tracking system.
• Assist with initial contract triage by summarizing key terms, identifying non-standard provisions, and escalating risks to the Legal Director.
• Support the development and evolution of legal department processes, systems, and policies.
• Maintain templates, playbooks, and knowledge management resources.
• Build and optimize workflows to ensure consistency, efficiency, and scalability.
• Prepare and format legal documents, reports, presentations, and correspondence for internal stakeholders and leadership.
• Identify opportunities to improve efficiency through automation, technology, and AI-enabled tools.
• Conduct preliminary legal and business research to support decision‑making.
• Monitor regulatory developments and industry trends, providing concise summaries and actionable insights.
• Act as a key liaison between Legal and internal teams to gather information and support contract review and execution.
• Build strong cross‑functional relationships to facilitate efficient legal support and issue resolution.
• Support management of external counsel, including coordinating communications and tracking invoices.
• Assist with coordination and administration of internal legal training programs.
• Champion the use of AI‑powered legal tools, including contract review assistants, document drafting platforms, and research tools, to accelerate the department's output and reduce manual workload.
• Identify opportunities to automate or streamline repetitive legal operations tasks (e.g., contract routing, deadline tracking, template management) by leveraging technology under the Legal Director's guidance.
• Serve as a force multiplier for the Legal Director by taking full ownership of execution‑level tasks, ensuring that the Legal Director's time is reserved for high‑judgment, attorney‑only work.

Requirements

• 3–5 years of experience in a Legal Assistant, Contracts Administrator, or Legal Operations role (preferably in‑house).
• Strong experience with contract management systems, document organization, and workflow tracking.
• Familiarity with legal technology tools and a willingness to adopt AI‑enabled solutions.
• Ability to review contracts at a high level, identifying key risks and non‑standard terms under attorney supervision.
• Excellent organizational, project management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of discretion and ability to manage confidential information.
• Proven ability to work independently in a fast‑paced environment with a proactive, solutions‑oriented mindset.
• Experience building or improving processes from the ground up is strongly preferred.
• Comfort with AI: Demonstrated ability to responsibly explore and adopt firm‑approved AI tools to enhance productivity and innovation.
• Continuous Learning Mindset: Openness to learning and applying emerging technologies including AI and automation in alignment with firm policies.
• Comfort working with AI‑assisted legal tools (e.g., contract review platforms, AI drafting assistants, legal research tools) or a demonstrated eagerness to adopt and learn new technology quickly.