Legal Assistant, Paralegal – Real Estate Law, Project Support

Stellenbeschreibung:

Provide legal support to the in-house counsel
Support the general handling of legal matters in the real estate sector
Prepare pleadings, legal statements, and opinions
Conduct legal research in tenancy law, construction law, condominium law (WEG law), and land registry law
Conduct preliminary reviews of claims, warnings, and defect notices
Handle digital and written correspondence
Review and process incoming beA messages
Send documents via beA in court and out-of-court correspondence
Draft, finalize, and send documents by post
Manage files and documents and maintain digital files in SharePoint
Manage deadlines and appointments, including maintaining and updating the deadline register
Prepare and organize the weekly deadline review meeting
Maintain digital contract databases
Initiate payments and review incoming payments
Review and process invoices under the German Lawyers’ Fees Act (RVG) and German Court Fees Act (GKG)
Prepare applications for the assessment and fixation of costs
Review cost assessment orders and attorneys’ invoices
Support the management of outstanding claims arising from tenancy and ancillary-cost arrangements
Monitor outstanding receivables
Draft payment reminders and installment payment agreements
Prepare judicial dunning proceedings and enforcement measures
Review payment arrears and coordinate with the accounting department
Prepare and support dunning and litigation proceedings
Communicate with external attorneys, courts, and authorities and document the proceedings
Over time, prepare analyses and reports for receivables management
Analyze receivables data and maintain status information in the management system
Ensure consistent, up-to-date, and traceable data records

Requirements

Completed training as a legal assistant, paralegal, or comparable qualification
Experience in receivables management, ideally in the real estate sector
Structured, meticulous, and independent working style
Interest in real estate and legal matters
Confident use of beA, MS Office, and digital file structures and tools such as SharePoint
High level of reliability, sense of responsibility, and discretion
Strong communication skills and enthusiasm for collaborative teamwork

Core Competencies

Demonstrates expertise in legal support within the real estate sector, including legal research, document preparation, and receivables management. Proficient in managing digital files and correspondence while ensuring compliance with relevant legal frameworks.