Manager, Rural School Leadership Academy – Operations

Responsibilities

• Coordinate participant travel across multiple states
• Create and maintain participant travel profiles, lodging lists, accessibility accommodations, and contingency plans for travel disruptions
• Manage travel communication and ensure participants receive timely logistics updates and support
• Lead contracting and coordination with hotels, universities, conference venues, transportation providers, caterers, and AV vendors
• Track room blocks, reservation lists, catering orders, AV requests, deadlines, and vendor deliverables
• Collaborate with procurement and finance teams to ensure compliance with organizational policies and procedures
• Maintain operational systems including RSVP forms, attendance trackers, participant databases, onboarding systems, and program timelines
• Develop and refine templates, checklists, run‑of‑show documents, and operational processes for virtual and in‑person programming
• Manage weekly or biweekly participant newsletters with updates, reminders, travel details, and required actions
• Track and reconcile program expenses including travel bookings, vendor payments, participant reimbursements, and event costs
• Prepare and submit monthly expense reports aligned to organizational budget codes and procedures

Requirements

• Bachelor’s degree or equivalent work experience
• At least 2 years of related experience in operations, logistics, event coordination, project management, or program management
• Strong organizational and project management skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines in fast‑paced environments
• Experience coordinating travel, events, or logistics across multiple stakeholders or locations
• Strong written and verbal communication skills
• Experience managing budgets, invoices, expense reconciliation, or financial tracking systems
• Ability to build systems and improve operational processes proactively
• Proficiency with Google Workspace, spreadsheets, project management tools, and database systems
• Ability to work occasional evenings or weekends to support convenings or participant travel
• Ability to travel domestically as needed for program events and site visits