Office and Finance Administrator

Your Impact

As Office and Finance Administrator , you are the central point of coordination for our German entity. Working closely with the Managing Director of Speedgoat Germany and our Corporate Services team at our headquarters in Switzerland, you help ensure that our daily business runs smoothly and efficiently.

You coordinate office administration, operational processes, and local business activities while supporting financial processes and compliance in Germany. Whether improving internal processes, coordinating cross‑functional projects, or ensuring the right people are involved at the right time, you play a key role in enabling our growing German organization to operate successfully.

Your Contribution

• Take ownership of the day‑to‑day financial administration of our German entity, ensuring compliance with German accounting, tax, and regulatory requirements.
  • Coordinate financial processes together with external accounting and tax advisors as well as our Corporate Services team in Switzerland.
  • Prepare financial reporting, support month‑end and year‑end closing activities, and contribute to intercompany accounting processes.
• Serve as the primary contact for employees, suppliers, landlords, authorities, and external business partners.
• Coordinate office administration, health & safety activities, and local compliance requirements.
• Support customer‑related administrative processes, including supplier onboarding, service agreements, and import/export coordination.
• Identify opportunities to improve and automate administrative processes and help implement scalable solutions across Finance, Operations, and Office Management.
• Independently coordinate cross‑functional projects such as ERP implementations, automation initiatives, or changes to local administrative processes.
• Build effective structures, establish practical processes, and ensure that operational activities are executed reliably and efficiently.
• Take ownership, proactively solve challenges, and make sure the right stakeholders are involved to keep the business running smoothly.

Your Background

What you bring

• Native‑level German and strong English communication skills.
• Solid understanding of German accounting principles, tax regulations, and local compliance requirements.
• Excellent communication skills with proven experience engaging effectively with customers and business partners.
• A hands‑on mentality with a strong sense of ownership and accountability.
• The ability to coordinate multiple topics simultaneously and confidently engage with a wide range of internal and external stakeholders.
• A passion for improving processes and driving projects such as ERP system implementations, automation initiatives, or organizational improvements.
• A structured, proactive, and solution‑oriented style of working.
• Curiosity, flexibility, and openness to feedback and continuous learning

Strong plus / nice to have

• Experience in an international technology company or SME.
• Knowledge of DATEV or comparable accounting software.
• Experience with ERP implementations or business process automation.
• Exposure to Health & Safety standards and operational compliance.
• Experience working in close collaboration with an international headquarters.

What We Offer

• Work with state‑of‑the‑art tools in a high‑tech environment and collaborate with renowned customers worldwide.
• Join an experienced team of innovators committed to advancing technology, science, and sustainability.
• Contribute to an inclusive, supportive work culture where collaboration and continuous learning matter.
• Enjoy attractive vacation entitlement, flexible working arrangements with home office options.
• Invest in your growth with an annual professional development budget.
• Thrive in a modern workplace that values your personal and professional development, empowering you to make a meaningful impact.

What Would You Like to Learn About You

Please submit your CV and a cover letter in which you address the following topics:

• Describe the project or experience that you believe has best prepared you for this role. Explain why.
• Describe your experience in communicating and collaborating with customers and external business partners.
• Share an example of a business process improvement, automation initiative, or organizational change that you led or significantly contributed to. What was your role, and what was the outcome?

We know that preparing a thoughtful cover letter takes time. Thank you for the effort you invest in your application. We genuinely appreciate it!

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