Office & Events Lead - Front Desk, Admin & Logistics

You are the person who keeps things running. As Office Manager at regenold, you are the central point of contact for colleagues, guests, and service partners alike — making sure our office environment is welcoming, well-organised, and ready for whatever the day brings.

This is a hands-on, varied role that combines front office presence with event coordination, procurement, and cross-departmental administrative support. You will work closely with teams across the organisation and play a visible, valued part in how regenold presents itself — internally and externally.

Organisational skills

Flexibility & adaptability

Stress resilience

Service orientation

What you will do

Front office & reception

• First point of contact for clients, guests and incoming calls
• Manage the switchboard, the reception area and incoming and outgoing correspondence
• Responsible for opening and closing the business premises
  

Administrative support

• Travel management for client visits, trade fair attendance and remote colleagues
• Cross-departmental support: onboarding and offboarding, invoice checking, workshop organisation
• Prepare and set up meeting rooms ahead of internal and external appointments
• Create and maintain documentation and internal process records

Event coordination

• Organise internal company events (social events, employee lunches)
• Support the planning and coordination of the annual regulanet® conference

Office & procurement management

• Manage procurement for catering, office supplies and events
• Organise workspaces, parking and employee accommodation
• Coordinate with maintenance, facility management and tradespeople

What you bring

• Completed commercial or administrative training or equivalent qualification
• A confident, friendly manner with colleagues, guests, and clients
• Comfortable working in a fast-moving environment where no two days look the same
• Structured, independent working style with a clear sense of priorities
• Fluent German and strong English, both written and spoken
• Proficient with MS Office; open to learning new tools and systems
• Flexibility to work rotating shifts: early shifts from 07:45 and late shifts until 18:00

• Exposure to an international working environment

• Long-term perspective with individual development opportunities

• Flat hierarchies, short decision paths, and family-friendly working arrangements

• A bright, modern workplace in one of Germany’s most scenic regions — on the edge of the Black Forest, in the tri-border area of Germany, France, and Switzerland