Office Manager – Part-Time or Full-Time

Stellenbeschreibung:

Responsible for the daily processing and distribution of mail
Welcoming reception and professional support of guests
Ensuring a well-equipped office, including office supplies, coffee, tea, and kitchen essentials
Coordinating orders and deliveries, as well as liaising with external service providers
Organizing and supporting meetings, events, and internal office activities
Ensuring a pleasant, tidy, and welcoming working environment
First point of contact for organizational questions relating to day-to-day office operations
Supporting the structuring, documentation, and continuous improvement of office processes
Identifying opportunities for improvement and independently implementing pragmatic solutions

Requirements

Fluent communication in German and English at a minimum C1 level
Outstanding organizational skills
Independent, reliable, and solution-oriented way of working
Enjoyment of structure, clear processes, and efficient organization
Affinity with process descriptions, process mapping, and the continuous improvement of workflows is an advantage
Strong service orientation and a natural ability to interact with people
Strong hands-on mentality
High sense of responsibility and exceptional attention to detail
Proactive personality with a willingness to think ahead, get involved, and drive initiatives forward independently
Openness to working in a dynamic environment and enthusiasm for taking on responsibility

Core Competencies

Demonstrates exceptional organizational skills and a proactive approach to improving office processes while ensuring a welcoming and efficient working environment. Fluent in German and English, capable of effectively communicating and supporting day-to-day office operations.