People & Office Operations Manager – Part-time

Responsibilities

• Office & Culture Management: Ensure an organized, efficient office that runs smoothly; maintain strong relationships with service providers; actively shape company culture and support the entire employee lifecycle.
• People & Operations Support: Track and respond to employee requests; ensure smooth administrative recruiting processes; manage the invoice cycle; and maintain cross-departmental workflows.
• Health & Safety: Own office safety procedures; coordinate with external occupational safety specialists; and maintain required certifications and compliance.

Requirements

• Education: Completed degree or vocational training in a relevant field (e.g., business administration, HR, facility management, or similar).
• Experience: 2+ years of experience in office management, HR, finance, or operations.
• Safety Know-how: Experience with occupational health & safety is a plus — if not present, training and certification will be provided.
• Mindset: Analytical thinking and a proactive, problem-solving approach.
• Attention to Detail: Careful and reliable work style, especially regarding documentation and record keeping.
• Tech Skills: Proficient MS Office skills, including Excel — comfortable working with data, trackers, and reports.
• Languages: Strong communication skills in English and German; German is essential for interacting with local authorities and managing safety regulations.

Core Competencies

Demonstrates expertise in office management and operations, with a strong focus on health and safety compliance. Proficient in managing employee lifecycle processes and maintaining effective cross-departmental workflows.