Program and Operations Assistant

• Manage the schedule of HARP Executive Director and other executive team members
• Coordinate meetings for HARP team members, key consultants, and advisory bodies
• Take meeting notes and track key follow up items
• Manage logistics for in person and virtual meetings and events
• Support travel planning for HARP team members, including booking of air travel and hotel accommodations and supporting submission of expense report
• Support onboarding of new vendors, consultants, and staff
• Communicate with HARP’s Board of Directors and Advisory Committee as well as external partners and stakeholders
• Maintain organizational documents (e.g. charters, organization charts, etc.)
• Manage internal project management and tracking tools (e.g. contact lists and tools for tracking key conferences, events, and accomplishments)
• Support development and implementation of operational policies and procedures
• Other administrative support as needed

Requirements

• 3+ years of experience working in an administrative or operations capacity; nonprofit, policy, or government experience required
• Outstanding organizational skills and a track record of working independently on projects while supporting team projects and collaborative work
• Maintain confidentiality and handle sensitive information with discretion.
• Proficient with Google suite, Microsoft office, Zoom, and LinkedIn
• Experience with Asana or similar project management tools
• Ability to communicate with a broad range of stakeholders including senior-level professionals, national experts, policymakers with a range of political perspectives, people who have been incarcerated and staff who have worked in corrections, among others, with a high level of professionalism.
• Interest and/or experience, including lived expertise, in policy related to incarceration, corrections, public safety, and/or the role health care plays for people who are leaving incarceration
• Capable of working in a fast-paced, deadline-driven, growth-oriented, remote work environment
• Ability to travel for occasional in-person staff meetings