Project Administrator / Assistant (m/f/d) (50%-80%)

GRANTS OFFICE
The Max Planck Institute of Biochemistry (MPIB) in Martinsried near Munich is one of the world’s leading international research institutions in the fields of biochemistry, cell and structural biology, and biomedical research. With around 27 scientific departments and research groups and about 750 employees, the MPIB is one of the largest institutes of the Max Planck Society for the Advancement of Science.
We are looking for a part-time
Project Administrator / Assistant (m/f/d)
(50%–80%)
to join the Grants Office to support the management of over 30 externally funded research projects with a total budget of more than €40 million.

• Supporting the implementation of administrative requirements set by various funding bodies
• Maintaining and managing databases
• Contributing to the development and implementation of further services offered by the Grants Office
• Project management
• Drafting, reviewing and processing contracts and funding agreements in collaboration with researchers, the External Funding Department, the Legal Department and external partners
• Coordinating the preparation of scientific and financial reports, including monitoring deadlines
• Coordinating and implementing project changes

We are looking for a responsible, well-organised and service-oriented individual who can quickly familiarise themselves with a variety of subject areas and who enjoys creating the ideal conditions for excellent research on a daily basis.

• A completed qualification as a business administrator
• Ideally, experience in managing externally funded projects
• The ability to edit English texts (spelling and grammar) and to creatively design documents
• A sense of responsibility, thoroughness and reliability
• A helpful attitude and a team-oriented approach to work
• A willingness to learn and an interest in shaping new processes
• The ability to prioritise tasks independently and manage time efficiently in a dynamic environment
• Strong communication and persuasion skills in face-to-face, virtual and written interactions
• Proficiency in spoken and written English (C1) and German (A2)
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook, and a willingness to familiarise yourself with digital tools

• An interesting, versatile position in an international environment
• Remuneration according to TVöD (Bund) up to E 8, including social benefits and company pension scheme
• Diverse opportunities for further training and development
• Flexible working hours, option for mobile working (up to 40% after onboarding)
• 30 days of holiday per year, additional days off on Christmas Eve and New Year’s Eve
• Company health management, sports programmes, subsidized job ticket, in-house cafeteria
• The position is to be filled immediately and is initially limited to 2 years, further permanent employment is possible and desired

Have we sparked your interest? Please apply by May 27, 2026 with your application documents (PDF files) via our online application website. We would like to focus on your skills, experience and motivation. Please send us your application documents without personal details such as a photo, date of birth or nationality. These are not relevant to the selection process.
Please note: For data protection reasons, applications by email cannot be considered.
The Max Planck Society strives for gender equality and diversity. We welcome applications from all backgrounds. Furthermore, we are committed to increasing the representation of individuals with disabilities in our workforce and therefore encourage applications from such qualified individuals.
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