Project Administrator - Permitting

Job Title: Project Administrator - Permitting

Location: Hamilton, NJ

POSITION DESCRIPTION

Alpha 3 is seeking an administrative professional to provide administrative and project support to engineering and project teams, with a focus on permitting coordination, documentation, scheduling, and communication. This role coordinates with internal teams, clients, subcontractors, and regulatory agencies to help keep projects organized and on schedule. This is a full-time position with a hybrid work schedule. Three days per week (typically Tuesday-Thursday) are expected to be in the office and two days per week from home. Preferred office location Hamilton, NJ.

RESPONSIBILITIES

• Coordinate preparation and submission of permit packages, including drawings, specifications, and supporting documentation.
• Track permit applications, approvals, comments, and deadlines; communicate status and potential delays to project management.
• Coordinate with engineering, construction, regulatory, and project teams to ensure permit requirements are addressed.
• Support permit closeout and maintain permitting logs, document registers, drawing lists, and project records.
• Draft and edit correspondence and emails to clients, subcontractors, regulatory agencies, and other offices.
• Prepare meeting notes and assist with project scheduling and coordination of engineering resources.
• Assist with proposals, opportunities, bid schedules, invoices, expense reports, and project cost accounting.
• Support office procedures, project management team, meetings, functions, and other administrative needs as required.

REQUIRED QUALIFICATIONS

• Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in project administration, permitting, engineering, construction, or a related field preferred.
• Strong organizational, communication, and time-management skills.
• Detail-oriented with the ability to manage multiple projects and deadlines.
• Proficient in Microsoft Office Suite.
• Ability to work independently and effectively coordinate with multidisciplinary teams.

Salary will be determined based on the qualifications and experience of the applicant.

Available benefits include:

• Health/Dental/Vision (75% of premiums company-paid)
• 401(k) (5% company match)
• 10 Paid Holidays
• 20 Paid-time-off days

Alpha 3 is focused on delivering management and technical services to companies that own, operate, or develop infrastructure assets, particularly in the energy industry. We deliver services including: Business Administration, Business Consulting, Commissioning Support, Construction Management, Engineering & Design, Operations Management, Project Controls, Project Management, and Training.

Alpha 3 is an Equal Opportunity Employer.