Project Procurement Lead EMEA (m/f/d)

Project Procurement Lead (m/f/d)

At IPS, we apply our knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to life sciences. We are looking for a dedicated Project Procurement Lead to join our EMEA Team. The role will be based in our Frankfurt office.

Responsibilities

• Project initiation including procurement strategies and project procurement execution plans.
• Management of the pre‑order phase for packages.
• Management of the post‑order phase for packages.
• Project close‑out.
• Task management of procurement teams for assigned projects.
• Act as a senior representative of the procurement department to the wider IPS team and ensure procurement procedures are adhered to.
• Act as representative of IPS to clients and be a key IPS interface for client procurement on assigned projects.
• Provide project procurement support and advice to the wider IPS team and clients on assigned projects.
• Develop, delegate and monitor tasks as required for the project procurement team.
• Manage the tender process for assigned projects, including scope receipt, enquiry, bid evaluation, and recommendation to award.
• Ensure tender process is correctly executed, conduct detailed commercial evaluations of supplier proposals.
• Prepare Recommendation To Award packs and submit for internal/external management approval.
• Prepare and issue Purchase Order/Contract packs.
• Provide project reporting for internal Project Managers and external clients.
• Obtain order confirmations and track receipt of goods or services.
• Expedite orders to ensure timely receipt of goods or services.
• Manage change‑order, invoicing and order close‑out processes with suppliers, IPS and client stakeholders.
• Maintain Approved Supplier Program records and request QA related documents.
• Provide market updates (price increases, supplier mergers/acquisitions, supplier updates).
• Research new qualified contractors and vendors as needed.
• Evaluate existing suppliers as needed.

Key Skills and Core Competencies

• Extensive experience in end‑to‑end procurement process with ability to develop effective strategies, lead project procurement teams and contribute to operational efficiencies including risk reduction and achieving cost savings.
• Proven experience leading project procurement teams.
• Ability to work at pace within a project‑based environment.
• Experience working in a matrix environment as part of a cross‑functional project team.
• Ability to deal with time‑dependent requirements.
• Self‑motivated, organized, effective problem solver.
• Sound commercial acumen and ability to negotiate commercial agreements and contractual terms and conditions.
• Sound analytical proficiency with solid understanding of commercial and contract risk.
• IT literacy is essential, strong experience in MS Office, ERP Systems.
• Effective communicator with proven ability to manage both internal and external stakeholders.
• Ability to work both independently and collaboratively in line with project requirements and established processes and procedures.

Qualifications & Requirements

• Extensive prior experience in a project procurement role, minimum 6‑10 years required.
• Knowledge and experience of trade contracts and equipment procurement.
• Experience leading multi‑national teams is advantageous.
• MCIPS qualification or working towards MCIPS is desirable.
• Daily use of excellent verbal and written communication in German & English is a pre‑requisite.
• May be required to travel for short durations periodically.
• Right to work in Germany.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.