Senior Finance Coordinator & PMO Manager

About the role

We are looking for a highly organised, proactive and commercially minded Senior Finance Coordinator & PMO Manager to support and coordinate a broad Finance function of more than 50 colleagues across Accounting, Tax, FP&A, Treasury, Credit Control and related areas. This is not a pure administrative role. You will act as the operational backbone of the Finance organisation: ensuring that priorities are clear, deadlines are tracked, meetings result in action, cross-functional projects move forward and the CFO office runs effectively. You will work closely with the CFO and senior Finance leaders, combining project management, stakeholder coordination, governance support and hands-on operational follow-up.

Key responsibilities

Finance leadership coordination

• Support the CFO and Finance leadership team in organising priorities, meetings, decision-making and follow-up.


• Prepare leadership meetings, agendas, briefing materials and action trackers.


• Ensure decisions, open points, deadlines and ownership are clearly documented and followed through.


• Coordinate communication across Accounting, Tax, FP&A, Treasury, Credit Control and other Finance teams.


• Act as a central point of contact for internal stakeholders on Finance-related coordination topics.

Project and transformation management

• Coordinate Finance projects, including process improvements, systems implementations, reporting enhancements, organisational changes and transformation initiatives.


• Maintain project plans, timelines, dependencies, risks, decision logs and status reporting.


• Challenge delays or unclear ownership constructively and escape where appropriate.


• Support project teams in structuring workstreams, preparing workshops and ensuring delivery against agreed milestones.


• Help turn broad strategic initiatives into clear workplans and practical next steps.

Governance, planning and reporting support

• Coordinate key Finance calendar activities, including budgeting, forecasting, monthly reporting, audit preparation and year-end processes.


• Support the preparation and coordination of management presentations, board materials and internal reporting packs.


• Maintain a clear overview of recurring deadlines, governance requirements and deliverables across the Finance function.


• Support documentation of Finance processes, policies, responsibilities and decision rights.


• Assist with the preparation of presentations, summaries and high-quality communication for senior stakeholders.

Operational effectiveness

• Identify recurring inefficiencies, unclear interfaces or bottlenecks across the Finance organisation.


• Propose and implement practical improvements to ways of working, communication flows, meeting structures and reporting routines.


• Establish simple, reliable tools for tracking priorities, projects and commitments.


• Help create a structured, collaborative and accountable Finance culture.


• Support onboarding, team events and internal communications where relevant to the Finance organisation.

Dein Profil

• Several years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting, audit, controlling or comparable coordination role.


• Strong understanding of Finance functions and core processes, ideally including accounting, forecasting, budgeting, audit or reporting cycles.


• Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities.


• Excellent organisational skills, with a strong ability to create structure in fast-moving or ambiguous environments.


• Confident working with senior leaders and able to communicate clearly, diplomatically and assertively.


• Highly reliable, discreet and comfortable handling sensitive information.


• Strong PowerPoint, Excel and Microsoft 365 skills; experience with project-management or collaboration tools is an advantage.


• Fluent English required; German is highly desirable.

What success looks like

• Within the first 6-12 months, you will have: Created a transparent Finance leadership and project calendar.


• Established clear action tracking and follow-up routines across the Finance leadership team.


• Improved visibility over key Finance projects, risks, dependencies and deadlines.


• Reduced unnecessary coordination burden on Finance leaders and the CFO.


• Helped improve collaboration and execution across the wider Finance organisation.


• Become a trusted point of contact for turning plans and decisions into delivered outcomes.

Personal qualities

You are structured without being rigid, diplomatic without avoiding difficult conversations, and hands-on without losing the bigger picture. You enjoy bringing order to complexity, working with