Tender & Contract Specialist GSA

Overview

Administration, screening and management of contracts and more complex tenders/offers. Maintenance of contract, tender and quotation overviews, including data maintenance in internal IT systems. Monitoring of tenders, coordination with relevant departments, and handling in accordance with SOPs and compliance guidelines. Manage written and verbal inquiries related to contracts and tenders in collaboration with internal and external customers. Drive change initiatives to improve effectiveness and efficiency. Achieve KPIs related to Tender & Contract activities. Ensure timely forwarding of product complaints as required.

Responsibilities

• Administer, screen and manage contracts and complex tenders/offers.
• Maintain contract, tender and quotation overviews and data in internal IT systems.
• Coordinate tenders with relevant departments and ensure proper professional handling, including appeal processes where applicable.
• Handle inquiries related to contracts and tenders in collaboration with internal/external customers.
• Manage customer master data in internal IT systems and handle related inquiries.
• Actively drive change initiatives to improve effectiveness and efficiency in the area of responsibility.
• Achieve KPIs related to Tender & Contract activities.
• Forward product complaints promptly within specified timelines (e.g., via SFDC or product complaint form).
• Complete assigned system trainings by respective due dates.

Qualifications

• Commercial and Business Administration education or a Bachelor's degree in Business Administration or Economics.
• Professional experience in sales support, contract and tender management, including tender e-procurement.
• Strong analytical skills, numerical ability, and high attention to detail.
• System knowledge, ERP experience; SFDC and SAP knowledge is advantageous.
• Strong MS Office skills, especially Excel.
• Understanding of commercial contracts and ability to analyze legal details.
• Strong communication and collaboration skills; ability to give constructive feedback; change management, multitasking and resilience.
• Excellent German language skills (written and spoken) with affinity for contractual content.
• Good English language skills (written and spoken).

Additional Information

Primary work location: DEU Heidelberg - Tullastrasse. Work shift details and location-related information are provided by the employer. The salary range information is provided for regional specifics and may vary by location and applicable agreements.

BD is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.