Workplace & Operations Manager (m/f/d)

We are looking for you to complement our team of round pegs in square holes.

AI is transforming everything, and we make sure the right people are ahead of the curve.

We are already Germany’s leading AI powerhouse. With a team of around 40 friendly nerds, we deliver what many merely talk about: genuine AI breakthroughs for DAX-listed companies, hidden champions, international NGOs and even the government.

In doing so, we’ve earned industry recognition, most recently securing first place in the Data & AI category of WirtschaftsWoche’s Best of Consulting ranking, setting new benchmarks and propelling our clients miles ahead of the global competition.

As One Thousand has grown, the practical work that keeps the company running has ended up spread across several people rather than clearly owned.

Workplace & Operations Manager

We are now looking for a Workplace & Operations Manager who can bring that work together and make it dependable.

This is a hands‑on role with substantial operational and administrative responsibility. You will own the practical infrastructure behind the company, from our Berlin workplace and suppliers to invoices, onboarding and access.

It is not a role where seniority means stepping away from invoices, suppliers or operational detail. Some processes are still informal, so you will need both the judgement to improve them and the discipline to run them consistently.

What the role is about

• Running the Berlin workplace: own facilities, suppliers and day‑to‑day office requirements, ensuring the workplace runs smoothly and presents professionally to employees, candidates, clients and visitors.
• Owning financial administration: manage invoices, approvals, company cards, receipts and reimbursements, following matters through until they are properly closed.
• Managing suppliers, contracts and records: maintain reliable records for suppliers, contracts, renewals and recurring payments so nothing lapses because no one was tracking it.
• Coordinating onboarding and People operations: handle the operational side of onboarding, offboarding, equipment and systems access, support recurring People processes and ensure joiners and leavers are managed smoothly.
• Fixing problems at the source: identify recurring workplace and operational issues, resolve them properly and prevent routine matters from repeatedly returning to leadership.
• Improving workplace operations: simplify recurring processes, keep operational documentation up to date and introduce practical automation where it reduces manual follow‑up, prevents errors or stops details from being missed.
• Supporting events and logistics: coordinate the practical side of selected company events, offsites and other operational logistics.
• Working across functions: partner closely with Finance, People and the Senior Executive Assistant so operational work is connected, clearly owned and followed through.

The role does not own accounting, People strategy or IT strategy. It owns the operational administration and coordination that allow those functions to work reliably.

What you bring

• Experience in workplace management, office operations, operations coordination, financial administration or a similarly hands‑on role.
• Comfort working with invoices, company cards, receipts, suppliers, contracts, onboarding, access and operational records.
• Experience supporting onboarding, employee administration or other practical People processes.
• A track record of improving processes rather than only following the ones already in place.
• Strong organisation, persistence and a practical instinct for getting things properly finished.
• The ability to work independently, resolve matters within your remit and elevate appropriately when needed.
• A collaborative approach and the ability to work effectively across Finance, People, leadership and external suppliers.
• Care, discretion and sound judgement when handling financial, personal and confidential information.
• Confidence using automation or workflow tools, with the instinct to recognise when a manual process should not remain manual.
• Professional fluency in German and English.
• Experience in consulting, technology, professional services or another founder‑led business would be particularly relevant.

How we work

We work by three values, and we mean them:

• Inherent Drive for Greatness. We ship AI breakthroughs fast without cutting corners on quality. We're people who feel like they still have something to prove, and we prove it by working on something 1000x greater than ourselves.
• Relentless Resourcefulness. Creating breakthroughs means thriving in uncertainty. We bounce back, keep pushing and go where it hurts, balancing persistence with lightness.
• Infectious Enthusiasm. We make AI a blast for everyone involved. With electrifying empathy, we bring our clients forward and our team along for the ride.

What we offer

• Ascension: the trust, support and scope to build the practical infrastructure that keeps One Thousand running. You will have real ownership, clear accountability and room to improve how things work.
• Anti‑Mimeticism: we have been on the journey to 1000 AI breakthroughs since long before the recent hype. You will work inside a company building at speed and see first‑hand how strong operations support ambitious work.
• Flexible working hours: we value autonomy in how you organise your day. This is an onsite role because the workplace and day‑to‑day operations require physical presence.
• A team of warm outliers: join ambitious, thoughtful people who move quickly, support one another and genuinely care about what they are building.

Equal opportunity: we are committed to fair access, development and progression for everyone, with particular attention to groups that remain underrepresented in leadership.