Executive Assistant & Office Manager (Hamburg)

Executive Assistant & Office Manager (Hamburg)

Join us in Hamburg as an Executive Assistant & Office Manager . As an essential support for our European and German business leaders for the DKSH Performance Materials Business Unit, you will tackle diverse administrative tasks, proactively ensure our offices run efficiently and stay full of energy.

About DKSH

DKSH’s purpose is to enrich people’s lives. For 160 years, we have been marketing, selling, and distributing high-quality products and brands for multinational and Fortune 500 companies. Through our Business Units Consumer Goods, Healthcare, Performance Materials, and Technology, we deliver sustainable growth for our partners. We contribute to improving the quality of life for our employees and people in the local communities in which we operate. Headquartered in Switzerland, DKSH is publicly listed and operates in 36 markets across Asia Pacific, Europe, and North America. We employ over 28,000 specialists and produced net sales of CHF 11.1 billion in 2024.

Job Summary

Are you a master of calendars and office organisation? Join us as an Executive Assistant & Office Manager in Hamburg. You will provide essential support to our European and German business leaders by tackling diverse administrative tasks, proactively ensuring our offices run efficiently, and maintaining high energy throughout the day.

General Responsibilities

• Support European and German business leaders with a wide range of administrative and organisational tasks, including email management, appointment scheduling, and tracking pending items.
• Handle end‑to‑end travel arrangements, including flights, hotels, and credit card claims.
• Prepare meeting materials proactively, draft and consolidate presentation slides, and update relevant documents.
• Manage company fleet, including administration and coordination of vehicles.
• Lead office‑related projects, from planning and vendor sourcing to execution and progress monitoring.
• Organise company events and team outings.
• Serve as the first point of contact for general calls and office reception.
• Maintain office supplies, postage, and food & beverage orders across German offices.
• Process invoices and manage vendors for fleet and general office needs.

Functional Skills And Knowledge

• Proven experience in a similar position, preferably at the executive level.
• Proficient with MS Office tools.
• Responsible, integral, loyal and discreet personality.
• Precise, solution‑oriented, extremely independent and efficient ways of working.
• Enthusiasm for multicultural, international environments.
• Fluent in German and English, both written and spoken.

What We Offer

• Flexible time arrangement and partially work from home possibilities (up to 40 %).
• Remuneration: In addition to your salary, you will receive holiday pay, Pluxee lunch vouchers and a paid ticket for the public transport (“Deutschlandticket”).
• Performance‑related remuneration with attractive company pension provision.
• Health insurance coverage.
• Company’s fitness: We collaborate with Urban Sport Club for a gym membership.
• Centrally located office at Baumwall in Hamburg.

Why It’s Great to Work at DKSH

At DKSH, we are driven by a purpose that goes beyond the ordinary: enriching people’s lives. Through the products and services we provide, DKSH positively impacts millions of lives every day. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference!

Learn more about working at DKSH:

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative

Industries

Chemical Manufacturing, Chemical Raw Materials Manufacturing, and Wholesale Chemical and Allied Products

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