Finance and Administration Officer

Role Description/Criteria

At St Bernard's Primary School we foster family school community partnerships, working together in trust and collaboration to enhance student learning. At St Bernard's children are known, cared for and inspired to grow as learners. This administration position has a key role to play in the School at the operational level. The role is vital to the efficient and smooth running of the School on a day to day basis. Duties include processing in a comprehensive computerised administrative system for student records; purchase orders, banking, personnel records, office coordination, administrative services and a component of front reception and first‑aid duties. Interested candidates are encouraged to take a look at our school website and social media platform for more information about the school.

Website: Instagram: stbernardscoburg
Facebook: St Bernard's Primary School East Coburg

Key Focus

• Commitment to the ethos, values and mission of Catholic education.
• Previous experience in administration, finance and client service; ideally in a school setting.
• Well‑developed organising, planning and coordination skills including the ability to prioritise tasks and handle multiple demands effectively and efficiently.
• High proficiency in Microsoft Office and Google suites including Word, Excel and PowerPoint, Google Docs, Sheets and Calendar; sound knowledge of general IT systems and applications including spreadsheets and databases; competent in intranet and internet.
• Excellent communication skills including the capacity to communicate effectively at all levels with teachers, principals, parish priests, families, schools and government departments.
• Demonstrated ability to work as part of a team.
• Excellent telephone manner.
• High attention to detail and ability to multitask; setting timelines and meeting deadlines.
• Demonstrated ability to maintain confidentiality of sensitive information.
• A willingness to work with ICON MACS Shared Services Centre daily to complete all tasks.
• A willingness to participate in ongoing professional development.

Key Responsibilities and Requirements

The Finance and Administration Officer provides high‑quality administrative support to ensure the effective management of student information, enrolments, attendance and compliance requirements in accordance with Melbourne Archdiocese Catholic Schools (MACS) and school policies. This role also supports the smooth daily operation of the school office through general administration and reception duties.

Applicants are asked to demonstrate:

• Experience in school or administrative systems is an advantage.
• Current First Aid certificate, Police check and Working with Children’s check.
• Appropriate certificates or diplomas of business or accounting.

See attached Finance and Administration Position Role Description for a detailed description of key responsibilities and duties.

Applicants should submit a Cover Letter, attached application form and Curriculum Vitae including the names and mobile numbers of three professional referees able to comment on your suitability for this role. Submit applications to the Principal via email - If you require further information please contact Julie on .

St Bernard's is a community that is committed to the safety, wellbeing, inclusion and protection of all children in our care, therefore the successful applicant must demonstrate an understanding of & commitment to providing a safe environment for children. We aim to provide a child‑safe and child‑friendly environment where children and young people are safe and feel safe and their voices are heard about decisions that affect their lives. There is particular attention paid to the cultural safety of Aboriginal children and children from culturally and/or linguistically diverse backgrounds, as well as the safety of children with a disability. Every person at St Bernard's has a responsibility to ensure that the wellbeing and safety of all children and young people is at the forefront of all we do and every decision we make.

Please note that in applying for a position with St Bernard's Primary School, you will be asked to provide certain personal information to enable your application to be considered. Any personal information that is provided to St Bernard's Primary School in relation to an application for employment will be handled in accordance with St Bernard's Primary School's obligations under the Privacy Act 1988 (Cth). To find out more about how St Bernard's Primary School handles personal information, you are encouraged to read the MACS Privacy Policy.