Office Administrative Assistant

We are seeking a motivated and hands‑on Administrative Assistant (m/f/d) to support our growing teams in Münster. This entry‑level position offers an excellent opportunity to gain broad experience in a dynamic, fast‑growing international environment. The role will serve as the local administrative point of contact, ensuring a well‑organized workspace, supporting employee‑related matters, and managing company fleet operations. The Administrative Assistant will report to the Regional HR Business Partner and collaborate closely with the international Admin/HR team.

Key Responsibilities

• Coordinate administration and office management across European locations
• Liaise with external office and facility service providers
• Manage fleet operations for company cars and bikes, including benefit rollout and policy implementation
• Maintain, update, and produce employee documentation and HR‑related data
• Administer employee benefits
• Support employee engagement initiatives (CSR, ESG, DEI, HR)
• Ensure compliance with Health & Safety regulations and upkeep of the local office
• Assist with policy updates and roll‑outs

Candidate Profile

• Completed vocational training (e.g. Kaufmann/-frau für Büromanagement, Industriekaufmann/-frau) or comparable qualification, OR minimum 3 years of experience in administration/office management
• Fluent German and good English skills (written and spoken)
• Structured, reliable, and service‑oriented working style
• Proactive mindset with ownership and initiative
• Comfortable working in an international, multi‑location environment (US, IND, UK)

What We Offer

• Permanent full‑time contract
• Hybrid working options
• Annual learning and development budget
• Internal trainings to support professional growth
• Pleasant working environment in Münster
• Collaboration with an experienced international Admin/HR team
• Remote working from anywhere in the world for up to 20 days per year (pro‑rated)