Executive Assistant (f/m/d) to the Management Board with German, Japanese & English skills – li[...]

USHIO pioneers the future through light innovation. As a rare global company developing both light sources and complete systems - from semiconductor manufacturing lamps to high-precision circuit board exposure equipment - we've achieved #1 global market share across multiple sectors. Join our team of technical experts who unlock the invisible potential of light, driving innovation in semiconductor and high-tech industries under our motto: "Light creates a more exciting future.” As Executive Assistant (f/m/d) to the Management Board, you will play a key role in driving this transformation and making a real impact.

• Executive Support & Office Management: Calendar, travel, and meeting management,
• including preparation and follow-up; expense and contract administration; confidentiality and
• deadline tracking
• Support for business travelers within the Ushio Group
• Multilingual communication: Creation, translation, and quality assurance of management
• materials (presentations, memos, minutes, briefings) in DE/EN/JA; professional
• correspondence with business partners in EMEA/APAC
• tracking, and status reporting
• Stakeholder & Interface Management: Coordination with HR, Finance, Legal, Supply, and
• IT, as well as external consultants; professional visitor and event management (board visits,
• delegations)
• Information Management: Structured filing, document version control, data room
• maintenance; ensuring compliance with data protection and corporate policies; activities
• related to the Japanese Sarbanes–Oxley Act (J‑SOX); preparation of monthly reports to the
• headquarters; creation and maintenance of an internal company newsletter
• Ad‑hoc Projects: Support for top management initiatives (e.g., site visits, leadership offsites, business reviews)

Who we are looking for:

• Several years of experience (typically 3–5+ years) as Executive Assistant, Board Assistant, or similar role in an international environment
• Languages:
• German: Fluent/C2, excellent written communication including legal and formal style
• Japanese: Professional proficiency (ideally JLPT N2/N1), excellent written communication including legal and formal style
• English: Very good/C1
• Confident interaction with senior executives; high level of discretion and integrity
• Strong organizational skills, ability to anticipate needs, and excellent prioritization; proactive and solution-oriented working style
• Proficient in MS 365 (Outlook, Teams, PowerPoint, Excel, OneDrive/SharePoint); affinity for travel and expense management tools
• Completed commercial vocational training or university degree; intercultural competence, service orientation, and strong team mindset

What we offer:

• Up to 30 vacation days per year
• Flexible working hours and hybrid working model
• Openness to part‑time work
• Health and prevention programs

Make an impact and join us!

Please send us your application via e‑mail to

Our recruiting team will be happy to answer your questions.