Financial Operations & Accounting Specialist

Description

Job Title: Financial Operations & Accounting Specialist
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

We’re hiring a detail-oriented and execution-driven Financial Operations & Accounting Specialist to manage financial records, reconciliations, and reporting across multiple entities.

This is a hands‑on role for someone who thrives in structured environments, enjoys working with data, and takes ownership of financial accuracy and operational consistency.

This role is not limited to basic bookkeeping — it requires strong analytical thinking, problem‑solving, and the ability to manage multi‑entity financial workflows with precision.

What You’ll Own

Financial Records & Reconciliation

• Maintain and reconcile financial records across multiple entities.
• Ensure accuracy and completeness of transactions in accounting systems.
• Identify discrepancies and resolve issues proactively.

Reporting & Data Management

• Prepare monthly financial reports and summaries.
• Maintain and update financial tracking systems in Google Sheets.
• Ensure data consistency across systems and reports.

Expense & Transaction Tracking

• Track property-level expenses, capital expenditures (CapEx), and interest.
• Maintain organized and accurate financial documentation.
• Ensure proper categorization and recording of all financial activity.

Issue Identification & Resolution

• Review financial data to identify errors or inconsistencies.
• Investigate discrepancies and recommend corrective actions.
• Maintain high accuracy in all financial records.

Vendor & Bank Coordination

• Conduct light follow‑ups with banks and vendors for verification.
• Ensure all financial data aligns with external records.
• Support resolution of transaction‑related issues.

Process Improvement & Documentation

• Identify inefficiencies in financial workflows.
• Improve systems, trackers, and documentation.
• Build structured processes for ongoing financial operations.

Must-Have Experience & Skills

Non‑Negotiables

• Experience in accounting, bookkeeping, or financial operations.
• Hands‑on experience with QuickBooks (multi‑entity experience preferred).
• Advanced proficiency in Google Sheets (complex trackers, formulas).
• Strong attention to detail with the ability to spot discrepancies quickly.
• Strong analytical and problem‑solving skills.
• Ability to work independently with minimal supervision.
• Clear and professional English communication skills.

Nice‑to‑Haves

• Experience working with multi‑entity or property‑based businesses.
• Familiarity with CapEx tracking and financial reporting.
• Experience with tools such as Google Drive, Slack, and email‑based workflows.
• Exposure to process improvement or system optimization work.

Key Metrics for Success

• Accuracy of financial records and reconciliations.
• Timeliness of monthly reporting.
• Number of discrepancies identified and resolved.
• Clean and organized financial tracking systems.
• Process improvements implemented over time.
• Leadership confidence in financial data reliability.

Interview Process

• Initial Screening Call
• Recruiter Interview
• Final Interview
• Offer & Onboarding