Operations & Administration Manager

Stellenbeschreibung:

(Please note - we are only accepting applicants in Germany and with a valid working permit, visa or European citizenship)

Company Description

The Gibson Bar is a renowned cocktail bar and event space located in central Berlin, Germany. Situated on Stresemannstraße 95, between Kreuzberg, Mitte, and Potsdamer Platz, it offers a premium cocktail-driven experience. In addition to its engaging atmosphere, the venue hosts corporate events, trade fair evenings, and brand activations.

Role summary

The Day Manager owns the day-to-day running of The Gibson outside of service hours - keeping the operation tight, the team scheduled, suppliers paid, stock controlled, and the business ready for flawless evenings and events.

This is a unique opportunity to lead one of the world's best cocktail bars without the need to work late nights.

Key responsibilities

Be the owner's right-hand in operations, budgeting and financial control
Run daily admin and operational planning
Build and manage staff schedules; track hours and rota changes, approve holidays and meet staffing budgets
Recruitment: screening, interview coordination, onboarding paperwork
Track financials: invoices, supplier payments, basic reporting and cost control
Manage stock: counts, ordering, receiving deliveries, storage standards
Maintain supplier relationships and resolve delivery/invoice issues
Coordinate maintenance and repairs; log issues and follow through to completion
Keep operational trackers up to date (stock, staffing, costs, maintenance)

What we’re looking for

2+ years in hospitality operations/management (bar, hotel or restaurant preffered)
Highly organized, numbers-comfortable, and detail-driven
Tech-savy and comfortable with various organizational systems and Excel/sheets
Confident communicator with staff and suppliers
English required; German a strong plus
Calm, proactive, and hands-on. A real go-getter!