Secondary Office Manager and Personal Assistant to the Secondary Principal (m/f/d)

Stellenbeschreibung:

Bonn International School (BIS) is an exceptional, dynamic school, boasting over 80 nationalities among its 800+ students and 25 nationalities among 180+ teachers and support staff. We believe that our diverse backgrounds and perspectives enrich the opportunities for growth, learning and impact for everyone in our school community. BIS is committed to cultivating and preserving a culture of Diversity, Equity & Inclusion as well as adhering to the highest standards of Child Protection. We are an International Baccalaureate World School, providing a continuous spectrum of IB programmes from Early Learning to Grade 12. Our very strong educational programmes nurture the whole child while fostering global citizens and independent, confident learners. Set in the city of Bonn, Germany, on the Rhine River, BIS enjoys a well‑resourced, purpose‑built campus with generous playgrounds and green spaces.

Starting: as soon as possible (initial 2-year contract)

Working Hours: Full‑time

Salary Placement: Dependent on years of experience and based on in‑house tariff agreement

Core Responsibilities:

To support Secondary Principal and Secondary Team with appointments, meetings, and preparation of documents, including office translation into German/English
Daily reception, break and lunch duties in the Secondary office, assisting parents and students, administration of late student arrivals, staff sign in and out lists
To promote and safeguard the welfare of all children and young people in your care and adhere to the school’s Child Protection policies
To send out correspondence to Secondary School parents, students and faculty as required
To oversee and manage student attendance records
To administer daily cover requirements for absent staff
To create and maintain the secondary duty roster & arrange cover for duties
To create and maintain exam invigilation schedules
To conduct orientation and set expectations for new cover teachers in the Secondary School
To administer PTS conference set up and process
To support Secondary School events arranging room bookings, liaising with catering staff when necessary
To carry out defined emergency procedures, ensuring student registers are up to date
To cover various primary responsibilities in the absence of the Primary PA
Other administrative support as required by the Secondary Principal and the Secondary Team