Business & Project Assistance Specialist

MERMEC is a multinational company founded in 1970 and a member company of ANGEL, the largest private Italian high-tech holding that includes some of the most innovative companies in the railway, aerospace, and digital mechatronic sectors. We are active in advanced technologies for rail transport (signalling, measuring trains and systems, electric traction, telecommunication), and industrial applications.

The MERMEC Group boasts unparalleled technical know-how, which has enabled it to develop and market a well- structured portfolio of advanced solutions currently used in 73 countries worldwide, by more than 180 customers. The Group owns the widest portfolio of automatic optoelectronic systems for the measurement and inspection of railway infrastructure, fully designed and produced in-house, including software and artificial vision algorithms.

Today, the MERMEC Group employs over 2.500highly specialized engineers & staff. It’s active in 7 different strategic business areas with branches, offices, and facilities in 21 countries worldwide.

OUR VISION

We develop intelligent technologies that bridge the physical and digital worlds. By transforming complex real-world data into actionable digital insights, we empower organizations to build safer, more efficient, and more sustainable infrastructure.

Our solutions support critical industries - particularly railway and transportation - by enabling smarter decision-making through advanced data processing, automation, and artificial intelligence. We believe that innovation happens when cutting-edge technology meets real operational challenges. That is the reality we strive to create every day

THE COMPANY

As Mermec Deutschland GmbH, the German subsidiary of Compagnie des Signaux in France, part of the MERMEC Group, which operates worldwide, MERMEC Deutschland works closely with international teams and contributes to cross-border railway signaling and digitalization projects, particularly within the DACH region.

What we are looking for

Join our team as a Business & Project Assistance Specialist. In this role, you will support local management and business stakeholders by coordinating meetings, follow-ups, documentation, communication and organisational topics in a structured and reliable way.

You will act as an important coordination interface between internal teams, external contacts, visitors, service providers and business partners. The focus of the role is on stakeholder coordination, business assistance, project administration, meeting and event preparation, document handling and smooth day-to-day collaboration.

The position is well suited for someone who enjoys bringing structure into a busy environment, keeping information and actions organised, supporting different stakeholders professionally and ensuring that business and project-related activities are followed up clearly and on time.

Responsibilities

• Provide business assistance and organisational support to local management, administration and project-related stakeholders
• Act as a central coordination point for internal and external stakeholders, ensuring clear communication and reliable follow-up
• Coordinate meetings, workshops, internal reviews, external visits, business appointments and management-related alignment sessions
• Prepare agendas, presentations, briefing documents, participant information, and follow-up summaries
• Track action points, open topics, responsibilities and deadlines, and follow up with relevant stakeholders in a structured manner
• Support project administration by maintaining task lists, contact lists, meeting documentation, status overviews and project-related filing structures
• Create transparency around priorities, open points and next steps by keeping trackers and coordination overviews up to date
• Coordinate information flow between management, administration, project stakeholders and other internal departments
• Support travel-related coordination where required, such as booking support, itinerary preparation and alignment of meeting schedules
• Liaise with external service providers, suppliers, visitors and business partners on administrative and organisational topics
• Contribute to improving administrative routines, templates, communication flows and coordination processes

Your Profile

• Completed commercial training, business administration qualification or comparable professional background
• Relevant experience in business assistance, project assistance, office coordination, management support, administration or a similar coordination role
• Strong experience in organising meetings, preparing documents, coordinating stakeholders and following up on open topics
• Excellent organisational skills and a structured, accurate and reliable working style
• Ability to manage several topics in parallel, prioritise effectively and keep track of deadlines and responsibilities
• Strong communication skills and a professional, service-oriented approach when interacting with internal and external contacts
• Confident handling of correspondence, meeting preparation, document formatting and stakeholder communication
• Very good German language skills and good English language skills, both written and spoken
• Proficient user of MS Office, especially Outlook, Word, Excel and PowerPoint
• Experience with Teams, SharePoint, shared folders or similar collaboration tools is advantageous
• High level of discretion, confidentiality and responsibility when handling sensitive business information
• Proactive, hands-on and solution-oriented mindset with the ability to work independently and as part of a team
• Friendly and confident manner, with the ability to create structure, remain calm and communicate clearly in a busy environment
• Flexibility and willingness to support changing business priorities and different stakeholder needs

WHAT WE OFFER

• Hybrid working model: up to 10 days of home office per month, with at least two office days per week
• Modern and international working environment
• Active support and continuous development of our employees
• Structured global onboarding program
• Intercultural training and support

Benefits & Additional Perks

• Monthly meal vouchers or restaurant tickets
• Monthly non-cash benefit of 50 EUR
• Health and wellbeing budget of up to 250 EUR every two years, for example for: Glasses / visual aids
• Health-related services
• Additional special leave for personal occasions, such as marriage, relocation, etc.
• Access to corporate benefits programs and additional employee perks

WHY JOIN US

Be part of an International Corporate Group and contribute to the development of a forward-looking sector, participating in the creation of a more sustainable and environmentally friendly way of transport, capable of tackling the major challenges of the 21st century. All MERMEC group companies bring innovative solutions to the market which guarantee safe and efficient management of the railway infrastructure. We work with the highest integrity, culture of compliance and respect for human rights, while reducing the impact of our technology and environmental footprint. Join the rapidly growing railway market, whose wide range of professions (Systems, Hardware, Software, AI, Communication, Cybersecurity etc.) offers numerous career paths and opportunities to work toward safer and more efficient transportation.

Work in a stimulating and collaborative environment, with rapid decision-making processes and where everyone has the opportunity to make a real contribution. Mermec’s unwavering commitment to fostering an inclusive and diverse workplace has laid the foundation for our incredible growth. We thrive on the collective strength of our people who come from diverse backgrounds. We respect and value every experience associated with ethnicity, gender identity, sexual orientation, nationality, religion and disability.

WHAT’S NEXT/ NEXT STEPS