CEO Assistant – Business Operations

Stellenbeschreibung:

Manage the CEO’s calendar, travel and email inboxes
Prepare, structure and support meetings; track decisions and follow up on action items
Take responsibility for office management in Schönefeld, including office supplies, filing, document and contract management
Assemble onboarding and Christmas gift boxes
Receive and document product samples and prepare feedback for management and the product team
Assist the CEO with personal errands on-site when required
Prepare reports, presentations and analyses for the executive team
Research, structure and prepare information to support strategic decisions
Plan and manage internal events and offsites from concept through follow-up
Own strategic initiatives in administration, HR and business development from conception to implementation
Identify and implement optimization opportunities
Effectively support and relieve the executive management as the primary point of contact

Requirements

At least 3 years of experience as a PA, EA or in a comparable assistant role
Experience in a startup or scale-up is a plus
Business-fluent German and fluent English
Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
Based in Berlin with willingness to regularly work from the Schönefeld office
Absolute discretion and reliability when handling sensitive data and the executives’ inboxes
Genuine hands-on mentality
E‑commerce or consumer-goods experience is a plus
Enthusiasm for natural products is welcome

Core Competencies

Demonstrates expertise in executive support, office management, and strategic initiative ownership, with a strong focus on discretion and reliability in handling sensitive information. Proficient in managing calendars, meetings, and internal events while effectively communicating in both German and English.