Event Operations Coordinator

Who are we?

The Innovation Roundtable®, the leading network for innovation executives in large firms, is looking for a highly organized and proactive Event Operations Coordinator to join our international team.

We organize workshops and executive meetings across Europe and host the annual Innovation Roundtable Summit in Copenhagen, bringing together hundreds of innovation leaders from the world's largest companies.

If you enjoy planning, organizing, researching, solving problems, and making sure every detail is in place, this could be the perfect role for you.

The Role

As an Event Operations Coordinator, you will work closely with our Event Management team to help plan and execute workshops, meetings, and conferences across Europe.

A significant part of this role involves frequent business travel to support our events on-site. Applicants must be available and willing to travel regularly and must have the necessary travel permissions and documentation required for international business travel within Europe.

What You Will Do:

• Coordinate selected Innovation Roundtable events together with the Event Management team.
• Research and arrange travel logistics for speakers and team members.
• Research, negotiate, and finalize hotel, restaurant, and venue bookings.
• Support on-site event execution and logistics.
• Maintain and update databases and administrative systems, including Zoho, Airtable, and Google Sheets.
• Conduct research related to events, suppliers, venues, and speakers.
• Provide administrative support for the Event Management team, CEO, and other colleagues.
• Assist with various strategic and ad hoc projects.

What we offer:

• A high level of responsibility from day one.
• A key role in the successful delivery of international events.
• Hands-on experience with professional event management.
• A fully remote working environment.
• An international team of enthusiastic and supportive colleagues.
• Extensive opportunities to travel and attend events.
• Professional development and long-term growth opportunities within the company.

What you bring:

• Excellent organizational and planning skills.
• Strong attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent written and spoken English.
• Strong research and negotiation skills.
• Ability to work independently and remotely.
• A proactive, solution-oriented mindset.
• Ability to stay calm and organized under pressure.
• Availability and willingness to travel frequently for work.
• Required travel permissions and documentation for international business travel within Europe.