Executive Assistant and Team Lead Office Management

Executive Assistant and Team Lead Office Management

• Career Level Senior Professional / Project Manager; Team Lead / Manager / Supervisor
• Country Germany

Job Description

My client is a German software company that produces innovative tools for content creators. Their product lines include the 3D software Cinema 4D , Red Giant tools for editing, motion design, and filmmaking, the Redshift renderer, the digital sculpting software ZBrush , and the mobile sculpting app Forger . The cross-platform benchmarking application Cinebench is widely used to evaluate hardware performance by developers, reviewers, and users globally.

The company is seeking an Executive Assistant & Team Lead Office Management to manage a small group of Office Managers, oversee office operations globally, and provide high-level administrative support to four members of the Executive Team, including the CEO. This role requires exceptional leadership, organizational skills, and the ability to manage confidential tasks effectively.

Key Responsibilities:

• Provide administrative support to four Executive Team members, including the CEO, managing complex calendars, scheduling, travel arrangements, and reimbursements.
  
• Handle highly confidential and critical details, prepare presentation materials for internal use, advisory board meetings, or third parties, and make high-level contacts of a sensitive nature inside and outside the company.
  
• Oversee all office operations and workplace topics globally, ensuring compliance with company policies, ISO requirements, and local laws.
  
• Support in managing office budgets and expenses, and maintain contacts with vendors and service providers.
  
• Serve as a liaison between the Executive Team and other departments, facilitating effective communication within the team and across the organization.
  
• Organize and coordinate meetings, events, and conferences.
  
• Lead, mentor, and manage a team of Office Managers across various locations and time zones, conducting regular performance reviews, providing feedback, and fostering a positive and productive work environment.
  

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
  
• Proven experience in office management and executive administrative support
  
• Strong leadership and people management skills
  
• Excellent organizational and multitasking abilities
  
• Proficiency in Microsoft Office Suite and other relevant software
  
• Exceptional communication in German and English and strong interpersonal skills
  
• Ability to handle confidential information with discretion
  
• Experience with customers, vendors, visitors, and other dignitaries
  
• Experience working in a global or multinational company.