Executive Assistant, Business Operations Coordinator

Responsibilities

• Provide trusted executive support, operational coordination, and business administration across multiple business interests.
• Work closely with senior executives to improve organisational effectiveness.
• Streamline communication and coordinate projects.
• Maintain business systems and support client-facing activities.
• Manage executive calendars, appointments, meetings, and priorities.
• Monitor commitments, actions, and deadlines to ensure effective follow-through.
• Coordinate travel, events, and stakeholder engagements.
• Monitor and triage authorised inboxes and draft professional communications.

Requirements

• Demonstrated experience supporting senior executives, directors, or business owners.
• Strong diary, inbox, meeting, and stakeholder management capabilities.
• Exceptional organisational skills with outstanding attention to detail.
• Proven ability to manage multiple priorities and competing deadlines.
• Experience preparing professional correspondence, reports, presentations, and briefing materials.
• Excellent written and verbal communication skills.
• Confidence engaging with senior stakeholders, clients, suppliers, and external partners.
• Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience maintaining CRM, project management, or business management systems.
• Familiarity with marketing coordination, content scheduling, or digital platforms is advantageous.