Executive Assistant / Operations Associate (m/f/d)

What we offer

• Responsible, interesting role close to the management
• International, dynamic team with an agile mindset
• A strong, collaborative culture
• Opportunity to learn and personal growth
• Team events and regular get togethers

We are looking for a highly organized Executive Assistant to back one of our Founders in his daily business. This role combines elements of a traditional executive assistant and a founder’s associate. Offering exposure to high-level meetings, strategic discussions, and business development activities. The position requires someone proactive, trustworthy, and comfortable working in a fast-paced scale-up environment.

Responsibilities

• Support the Founder in managing daily priorities, calendar, and communications
• Help prepare meetings by gathering information, drafting materials, and ensuring readiness
• Take notes during meetings and track follow-ups to ensure execution
• Assist in preparing presentations, reports, and internal documents
• Coordinate internal and external meetings, including logistics and scheduling
• Support travel planning and expense tracking
• Collaborate with internal teams to ensure smooth day‑to‑day operations

Profile

• 2–5 years of experience in operations, coordination, consulting, research, or similar roles
• Strong organizational and communication skills
• Ability to manage multiple tasks and priorities in a structured way
• Proactive mindset and willingness to take initiative
• Experience supporting senior stakeholders or leadership
• Exposure to calendar management, meeting coordination, or executive support
• Experience preparing presentations or structured documents
• Fluent in English and German

Nice to have

• Interest in technology, defense, or public affairs
• Experience in startups, scale-ups, or fast‑paced environments

What else

• Willingness to travel
• Citizenship of a NATO member or close ally is required

Why us?

This is a unique opportunity to join a company early and play a key role in how it operates and grows. You will gain visibility across all areas of the business and develop skills that go far beyond traditional administrative support.