Executive Assistant – President and Chief Operating Officer

Responsibilities

• Serve as the primary partner to the President and COO, anticipating needs, managing priorities, and ensuring seamless day-to-day operations
• Drive follow-through on decisions, action items, and projects to ensure clarity, accountability, and timely execution
• Act as an extension of the President and COO in meetings and communications for coordination across teams
• Create high-quality presentations, reports, executive team and board-level materials that clearly communicate complex information
• Draft executive communications, talking points, and internal updates as needed
• Manage complex, dynamic calendars and prioritize scheduling needs for the President and COO
• Coordinate travel itineraries, accommodations, and detailed briefings to ensure smooth logistics
• Plan and execute internal and external meetings, events, and engagements
• Oversee traditional executive administrative activities, including expense reports, document management, and contract routing
• Serve as the point of contact for internal and external partners on behalf of the CPO
• Continuously refine and improve administrative and operational processes

Requirements

• Bachelor’s degree or equivalent skill based experience
• 7+ years of experience supporting senior executives
• Exceptional organization, project management, and prioritization skills
• Advanced proficiency in Microsoft Office Suite, especially PowerPoint and Excel
• Strong judgment, discretion, and the ability to handle confidential information
• Excellent written and verbal communication skills
• Proven ability to work both strategically and tactically; comfortable switching between big-picture thinking and detailed execution
• Passion for operational excellence and continuous improvement