Executive Assistant to the President and CEO

About the Role

The role provides high-level executive and administrative support to both the IPC President and CEO, ensuring efficient, diplomatic and professional coordination and delivery of their respective priorities and commitments. It requires a high degree of discretion, judgement and organisational awareness, with the ability to manage and balance the needs of two senior executives across multiple priorities, stakeholders and time zones. The post-holder also facilitates effective coordination between the President, CEO, Governing Board, Senior Executive Team and key IPC stakeholders, working within an international and multicultural team.

Key Responsibilities

• Provide high-level executive and administrative support to the President and CEO, proactively managing and coordinating their schedules, commitments, priorities and follow-up actions.


• Coordinate competing priorities and executive workflows, anticipating needs, identifying potential conflicts and ensuring that matters requiring attention are appropriately prioritised and followed through.


• Facilitate effective communication and coordination between the President, CEO, Governing Board, Senior Executive Team, IPC members and key Paralympic Movement stakeholders, including tracking actions and follow-up arising from engagements.


• Prepare and coordinate executive meetings and engagements, including agendas, briefing notes, schedules, presentations, reports, correspondence and other relevant materials, ensuring that the President and CEO are appropriately prepared.


• Coordinate the preparation of executive communications and content with relevant IPC departments and stakeholders, covering speeches, presentations, reports and correspondence, including proofreading and editing in accordance with the IPC Style Guide.


• Manage executive travel and related logistics with the IPC travel team, coordinating travel schedules and arrangements, resolving disruptions, completing expenses and administering relevant travel budgets.


• Maintain effective administrative processes, information flow and follow-up across the President's and CEO's offices, proactively identifying opportunities to improve efficiency, structure and effectiveness.


• Handle confidential and sensitive information and matters with a high degree of discretion, diplomacy and sound judgement, maintaining appropriate professional boundaries while building trusted relationships with senior executives, Governing Board members, IPC members and external stakeholders.

Required Experience & Qualifications

• A minimum of five years of experience in a similar executive support position.


• Demonstrated ability to support two senior executives simultaneously, exercise sound judgement when managing competing priorities, and maintain absolute discretion and professionalism when handling confidential matters relating to either executive.


• Strong diplomacy, problem-solving and relationship-building skills.


• Excellent organisational and project management skills, with the ability to manage competing priorities and complex schedules.


• Exceptional discretion and ability to handle confidential and sensitive information with sound judgement.


• Ability to operate effectively in a fast-paced, international and multicultural environment, managing multiple tasks and meeting tight deadlines.


• Detail-oriented and meticulous work manner, with the ability to work independently and proactively.


• Strong interpersonal awareness and the ability to establish effective working relationships with senior executives, Governing Board members, IPC members and external stakeholders.


• Excellent oral and written communication skills in English.


• A commitment to the IPC's vision, mission and values, with a deep passion to work within the Paralympic Movement.

Preferred Skills

• Experience supporting senior executives in an international organisation.


• Knowledge of languages other than English.

Workplace

• On-site at the IPC Headquarters in Bonn, Germany.

Salary

• Placed at Level A8 according to the IPC's internal compensation structure.

Benefits & Perks

• Support with the relocation process.


• Transitional accessible accommodation.

About the Company

Since 1989 the IPC has been creating change through sport with the Paralympic Games and Paralympic athletes at its core, and it seeks to use the influential global position of the Paralympic Movement and the growing profile of Para athletes to challenge the stigma attached to disability and empower social transformation.