Legal Team Assistant - Global Law Firm

XB Consultants is delighted to be partnering with a prestigious international law firm to recruit an experienced Legal Team Assistant for its Munich office.

This is an excellent opportunity for a highly organised legal support professional who enjoys working in a fast-paced, collaborative environment. Supporting senior lawyers across multiple practice areas, you will play a key role in ensuring the smooth day‑to‑day running of the team by providing high‑quality administrative, organisational and client support.

The successful candidate will be proactive, detail‑oriented and capable of managing competing priorities while maintaining exceptional service standards.

The Role

Working closely with partners, lawyers and business support teams, your responsibilities will include:

• Providing comprehensive administrative support to legal professionals across a range of practice areas.
• Managing diaries, coordinating meetings and resolving scheduling conflicts.
• Handling incoming calls, correspondence and client communications in a professional and confidential manner.
• Preparing, formatting and proofreading legal documents, presentations and other business correspondence.
• Coordinating client billing processes, including preparing invoices, supporting documentation and covering correspondence.
• Monitoring lawyer time recording and following up on outstanding entries to support timely billing.
• Assisting with the opening of new client matters and maintaining accurate matter information.
• Organising domestic and international travel arrangements and processing associated expense claims.
• Coordinating meeting logistics, including room bookings, video conferencing and catering arrangements.
• Maintaining accurate contact databases and ensuring client information remains current.
• Using document management systems to organise and maintain legal documentation.
• Working closely with finance, facilities, IT and other business support teams to deliver an efficient service.
• Supporting departmental projects and process improvement initiatives.
• Acting as a knowledgeable point of contact for colleagues, providing guidance and assisting with onboarding or training where appropriate.
• Maintaining clear handover notes to ensure continuity of service during periods of absence.
• Undertaking additional administrative duties as required to support the wider team.

About You

To be successful in this role, you will ideally have:

• Previous experience in a legal secretarial or legal administrative role within a professional services or law firm environment.
• Excellent written and spoken English (native or bilingual level preferred).
• Strong Microsoft Office skills, including Word, Outlook, Excel and PowerPoint.
• Fast and accurate typing skills.
• Outstanding organisational abilities with excellent attention to detail.
• The ability to manage multiple priorities and consistently meet deadlines.
• Strong interpersonal and communication skills with a client‑focused approach.
• A proactive mindset with the confidence to work independently while contributing positively to a collaborative team.
• High levels of discretion and professionalism when handling confidential information.
• A willingness to learn new systems, processes and technologies.
• Previous experience with legal document management, CRM, billing or time‑recording systems would be advantageous but is not essential.

What's on Offer

• Join a leading international legal practice with an outstanding reputation.
• Work in a modern, collaborative and supportive environment.
• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and long‑term career progression.
• Exposure to high‑profile international legal work and experienced legal professionals.

If you are an experienced Legal Team Assistant looking to take the next step in your career with a globally recognised legal organisation, we'd love to hear from you.