Team Assistant - Board Office (m/f/d)

Are you a proactive and highly organized professional with a talent for navigating complex stakeholder landscapes? We are seeking a Team Assistant to join our international organization and provide high-level operational and strategic support to the Head of HR and Operations. You will be embedded in the Board Member team, acting as a vital connector across departments and occasionally serving as a backup for executive assistants to board leadership.

Strategic & Executive

• Support serve as a trusted liaison for the Head of HR, Head of Global Operations and Head of Technology and act as back-up for board-level executive assistants
• Support strategic and operational People & Culture initiatives to enhance employee experience and organizational development
• Coordinate complex, cross-functional meetings and strategic management sessions

Operational Excellence

• Organize events and meeting logistics
• Manage calendars, inboxes, travel, and expense accounting
• Communicate efficiently with international colleagues
• Liaise with senior internal and external stakeholders across regions
• 5+ years in executive assistance or complex office coordination
• Fluent in German and English, with confidence in multicultural interactions
• Proficiency in Microsoft 365, with SAP/ARIBA experience preferred
• Comfortable working in cross-cultural, multinational teams
• Exceptional organizational and coordination skills
• High level of integrity and discretion when handling sensitive information
• Curious and tech-savvy: open to using AI tools to enhance work quality and speed