Office Manager & Assistant to CEO m/f/d - (Part-time) 50 – 60 %

Office Manager & Assistant to CEO m/f/d - (Part-time) 50 – 60 %

Organization

Established by the Financial Stability Board in June 2014, the Global Legal Entity Identifier Foundation (GLEIF) is a not‑for‑profit organization created to support the implementation and use of the Legal Entity Identifier (LEI). GLEIF manages a network of partners, the LEI issuing organizations, to provide trusted services and open, reliable data for unique legal entity identification worldwide. GLEIF services ensure the operational integrity of the Global LEI System and facilitate making the LEI a broad public good available on our website. As a result, the LEI remains the industry standard best suited to providing open and reliable data for unique legal entity identification management. Learn more at

Position summary

The GLEIF Assistant & Office Manager will support CEO & Management from Monday‑Friday in a timely and professional manner. The Assistant & Office Manager’s main duties include scheduling meetings, making travel arrangements and organising daily calendars. We seek an individual with the ambition and skill to perform in a global organisation.

Key Responsibilities

Assistance:

• Assist CEO and COFO with in‑ and external appointments and calls independently
• Manage CEO’s and COFOS´s calendar and team calendars
• Manage day‑to‑day administrative tasks for CEO & COFO (e.g., expense reports, T&E budgeting)
• Records management activities, including production, composition, copying, filing and faxing of reports, presentations and meeting minutes
• Ensure and maintain an up‑to‑date contact list of suppliers

Office Management:

• Maintain and order office supplies including furniture and access cards according to corporate policies
• Receipt, distribution and dispatch of mail
• Provide support on ad‑hoc projects as designated by superior on demand
• Seeing to staff needs and requests like, complaints and others
• Coordinating with cleaning service, facility manager and landlord for all office related issues

Event & Travel Management:

• Searching for meeting and event locations national and international
• Organise and coordinate functions, such as workshops, staff events, luncheons, catering, annual dinners and meetings
• Work closely with the Communications team on event execution
• Hotel arrangements, including contract negotiations for GLEIF participants (CEO, Board, Managers)
• Travel arrangements for CEO & COFO
• Travel coordination for Board Members and Managers
• Event management personally at the location and ensure smooth functioning
• Checking on the actual bill before coordinating with GLEIF’s Finance department regarding payment for catering and cost centre
• Support GLEIF’s Company Secretary in the preparation of Board Meetings

Experience and competencies for success

• First experiences in a multi‑national, multi‑cultural corporation is a plus
• Strong office management skills with at least 2+ years of experience in similar functions
• Exceptional personal skills including social competency, strong cross‑functional communication and people skills
• Initiative and creativeness, flexible and able to work in a dynamic work environment
• High energy and to be engaged both inside and outside of normal business hours
• Excellent IT skills and demonstrated proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and a quick learner of processes and systems
• Fluent spoken and written English and German

Reports into: CEO & COFO

Management responsibility: No

Location: Frankfurt, Germany

Scope: Part‑time 50 – 60 %

All foreign applicants from outside the EU must have a valid work permit to work in Germany.

What we offer

This is an opportunity to make an impact on the transparency of the financial services and other industries in a not‑for‑profit, stable business that is committed to investing in the foundation, its partner relationships and its employees. You will join a highly motivated team with the mission to successfully implement the Global Legal Entity Identifier System. Compensation and benefits will be of course adequate to the position.

In addition, we offer:

• Multicultural organisation with the office directly in the city centre of Frankfurt
• Open office space that facilitates & encourages collaboration; headphones allowed
• iMac workstation with 2 displays; custom keyboard if required
• Company iPhone & Macbook