Office Manager, Executive Assistant

JobtailorBerlin

Stellenbeschreibung:

Own day-to-day office operations in our Berlin HQ: supplies, vendors, and making sure the space works for a growing team

Welcome guests and visitors, ensuring a professional and hospitable experience at our office

Organise travel for our Co-Founders and wider leadership team

Coordinate meetings and calendars, including scheduling with external stakeholders and board members

Handle sensitive information and calendars with discretion

Plan and execute team events, offsites, and office celebrations

Provide executive assistant support directly to our Co-Founders

Act as the first point of contact for office-related questions and requests

Requirements

2-5 years of experience in office management, executive assistance, or a similar operations/support role

Working proficiency in German (B1), used for coordinating with local vendors and service providers

Excellent organisational skills and comfort juggling multiple priorities

Strong written and verbal communication, with the confidence to interact with senior leadership and board members

Comfortable with Microsoft Office and Outlook, plus general scheduling tools

A proactive attitude, comfortable asking for direction and flagging issues early

Based in or willing to relocate to Berlin

Core Competencies

Demonstrates strong organizational and communication skills essential for managing office operations and providing executive support. Proficient in coordinating schedules, handling sensitive information, and ensuring a professional environment for leadership and guests.