People Operations Specialist - French & German Speaking

Human ResourcesHybrid Remote , Berlin,Germany

People Operations Specialist will be part of the EMEA People Operations team, directly reporting to the People Operations Team Lead. This position will provide critical HR services to managers and employees in EMEA. The ideal candidate will be based out of our Berlin office, be bilingual French (German is a plus), and manage our France and German regions, along with other EMEA locations.

This role will make a significant impact by efficiently supporting onboarding, off‑boarding, Workday employee transactions, employee life cycle changes, new hire orientations, benefits administration, and more. The person must thrive in a fast‑paced, high‑engagement environment and possess an extraordinary desire to innovate even the most basic transactional aspects of HR.

This role will be on the front line working closely with employees, managers, and other HR team members. The person must be comfortable and experienced working with geographically distributed teams in providing top‑notch HR services.

What You'll Do:

• Manage people operation tasks such as new hire orientation, benefits administration, HRIS support, and administrative support.
• Administer background checks and manage onboarding for all new hires.
• Process salary increases, promotions, employee transfers, job changes, bonuses, relocations, and ensure accuracy in Workday.
• Provide stellar service to employees with benefit questions, including time‑off requests, policies, benefits, forms, records, and practices; provide timely resolution of all employee issues.
• Act as contact person for benefit vendors and drive key programs related to company benefits – including day‑to‑day benefits administration, managing benefit invoices, working closely with the benefit broker, and handling medical benefits renewal and enrollment for multiple countries.
• Drive immigration administration processes in collaboration with People business partners and managers.
• Provide contractor agreements, onboard contractors, and manage contract renewals.
• Ensure compliance with company policies and procedures.
• Manage relationships with outsourced partners in EMEA.
• Conduct hands‑on transaction processing for new hires, exits, compensation changes, and immigration.
• Partner with the People Team on priority projects and other day‑to‑day administrative functions.
• Lead People Operations projects to improve processes and service to employees.
• Work closely with Payroll to ensure correct and on‑time payment of salary and bonuses.

What You'll Bring:

• 1 to 5 years of experience in a People Operations role in a fast‑paced environment.
• BS or BA in Human Resources preferred.
• Prior experience with Workday as an HR user is preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Able to design useful Excel reports and possess strong analytical skills.
• Excellent written and verbal communication skills in English and French (German is a plus).
• Strong attention to detail.
• Ability to prioritize and multitask.
• Ability to keep and maintain confidentiality.
• Good sense of humor, flexibility, and an ability to continuously innovate in the midst of chaos.
• Depending on experience, the role may be designated as either Senior People Operations Specialist I or People Operations Administrator for the EMEA region.

What we Offer:

• 26 days of annual paid time off plus an additional day off on your birthday.
• National and global health coverage through statutory health insurance.
• 30% employer contribution to the Company Pension scheme (BAV).
• Complimentary CalmApp subscription.
• Hybrid work style with energetic work environment.
• Opportunity to transfer your career internationally.
• Opportunity for rapid career progression.
• Thorough training and continual coaching and development.
• Benefit from our family leave program, which grows with your tenure.
• Inclusive community and ongoing professional development opportunities.

Equal Employment Opportunity Statement

Meltwater is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. We are dedicated to fostering an inclusive and diverse workplace where every employee feels valued, respected, and empowered. All employment decisions at Meltwater are made based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, marital status, veteran status, or any other status protected by applicable laws and regulations. Meltwater does not tolerate discrimination or harassment of any kind, and we actively promote a culture of respect, fairness, and inclusivity. We encourage applicants of all backgrounds, experiences, and abilities to apply and join us in our mission to drive innovation and make a positive impact in the world.