Personal Assistant – Executive Assistant

Responsibilities

• Manage the executive management's calendars, travel arrangements, and email inboxes — reliably, proactively, and with a clear overview.
• Prepare and structure meetings and ensure that decisions and action items don’t get lost.
• Take care of office management in Schönefeld: office supplies, filing, documentation, and contract management.
• Assemble onboarding and Christmas gift boxes and make sure new team members feel the Naturida vibe from day one.
• Receive product samples, document them, and prepare feedback for the management and product team.
• Assist the CEO with personal errands on-site (shopping, appointments, etc.).
• Create reports, presentations, and analyses for the executive team.
• Research, structure, and prepare information to support strategic decisions.
• Plan and manage internal events and offsites as the project owner — from concept to follow-up.
• Identify optimization opportunities and implement them.

Requirements

• At least 3 years of experience as a PA, EA, or in a comparable assistant role.
• Business-fluent German and fluent English.
• Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Absolute discretion and reliability — you will work with sensitive data and have direct access to executive inboxes.
• E-commerce or consumer goods experience is a plus — enthusiasm for natural products is welcome.