Administrative Assistant – Art Industry (M / F / X)

Location : Luxembourg City

Contract Type : Permanent, 20hours / week

Languages : German & English (French is a plus)

We are seeking an Administrative Assistant to support a renowned artist in managing daily operations. This role requires absolute confidentiality, full autonomy, and strong organizational skills to handle priorities in a fast-paced, international environment.

Tasks

• Administrative and Contract Management
  • Monitor sponsorship and audiovisual contracts
  • Archive and verify legal documents
• Invoicing and Financial Follow-Up
  • Prepare invoices and ensure payment control
  • Track budgets related to artistic projects
• Organization and Logistics
  • Arrange hotel bookings, transportation, and travel coordination
  • Handle unexpected situations and urgent requests
• Partner Liaison
  • Communicate with sponsors, production agencies, media, and service providers
• Reporting and Coordination
  • Update tracking tables and provide regular reports to the artist

Requirements

• Proven experience in administrative assistance or project coordination (preferably in arts, events, or audiovisual sectors)
• Proficiency in MS Office tools (Excel, Word, PowerPoint) and invoicing software
• Language skills: German and English required (French is a plus)
• Personal qualities:
  • Discretion and strong sense of confidentiality
  • Organization, accuracy, and autonomy
  • Ability to manage urgent matters
  • Excellent communication skills

What We Offer

• A versatile and stimulating position in the art industry
• Participation in international projects
• Attractive compensation package
• Dynamic and creative work environment

Interested? Apply online now