Administrative Assistant - Fixed Income, Frankfurt

Overview

Company Jefferies Group LLC is the largest independent, global, full-service investment banking firm headquartered in the U.S. Focused on serving clients for over 60+ years, Jefferies is a leader in providing insight, expertise and execution to investors, companies and governments. Our firm provides a full range of investment banking, advisory, sales and trading, research and wealth management services across all products in the Americas, Europe and Asia. Jefferies Group LLC is a wholly owned subsidiary of Jefferies Financial Group Inc. (NYSE: JEF), a diversified financial services company.

Role

This role is a one-year Fixed Term Contract. Delivering highly effective, professional, and efficient administration and secretarial support to the Fixed Income Division and the Equities Division in Frankfurt and remote support to the Fixed income Teams in Cyprus, Madrid, Milan, Portugal, and Zurich.

Responsibilities

• Extensive Diary Management (Internal Meetings and External Client Meetings) including room booking, conference calls, VC and circulating papers for regular calls
• Acting as Gate Keeper for Senior MD diaries demonstrating initiative, proactively ensuring effective use of time
• Booking international business travel, including flights, transfers and accommodation as well as arranging visas
• Fostering key relationships with staff throughout the Firm
• Preparing and processing high volumes of expense reports through Concur ensuring adherence to Firm Policy liaising with teams to ensure that all paperwork and supporting documents are available for processing
• Maintaining Jefferies’ CRM system
• Organisation of team functions as and when needed
• Work as part of a buddy group supporting other assistants in London and European Fixed Income offices
• Maintain confidentiality in all areas of workload
• Ad-hoc projects and administrative duties as required

Requirements

• Highly motivated and proactive individual who is capable of working on their own initiative
• Fluent in English and German languages
• Strong team player with excellent verbal and written communication skills
• Be a quick learner with the ability to learn about our business and our relevant policies and procedures
• Able to develop and maintain good working relationships
• Have a flexible approach to work
• Thrives under pressure with a strong work ethic
• High level of integrity and discretion in handing of confidential information
• Good knowledge of Outlook, Word, Excel and PowerPoint, MS Teams
• Strong attention to detail; accuracy with all work is essential
• Strong emotional and intellectual intelligence
• Must have the ability to multi-task

About Us

Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.

At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.

Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.