Executive Assistant to Chief Executive Officer

About proMX

proMX is an award‑winning Microsoft Solutions Partner helping organizations modernize operations and accelerate growth. For 20+ years, we’ve delivered consulting, implementation, customization, training, and support to customers worldwide—especially in professional services, energy, and manufacturing. We are recognized for unmatched expertise in Dynamics 365 Project Operations, alongside Dynamics 365, Power Platform, and AI/Copilot solutions. We also build Dynamics‑compatible products such as proMX 365 Project Portfolio Management and Mobile Time Tracking for Project Operations. proMX has offices in Germany, India, the USA, the UK, Canada, Singapore and Australia.

We foster a flexible, people‑first culture: colleagues work from home, from one of our offices, or a mix of both—because we believe teams achieve more together when they have the freedom to work in the way that suits them best.

The Role

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to support the CEO. This role requires exceptional communication skills, business acumen, and the ability to thrive in a fast‑paced environment while managing multiple priorities with discretion and professionalism.

Key Responsibilities

• Provide high‑level administrative support to the CEO, including calendar management, meeting scheduling, travel arrangements, and correspondence handling.
• Prepare reports, presentations, and briefing materials for executive meetings and client engagements.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Ensure strict confidentiality of sensitive information and manage communications with integrity.
• Coordinate with leadership teams to track strategic initiatives and ensure timely follow‑ups on business priorities.
• Assist in business development activities, client interactions, and special projects as assigned by the CEO.
• Organize and manage all business‑related travel and accommodations for the CEO.

Key Skills & Attributes

• Excellent communication in German and English; strong interpersonal skills.
• Outstanding organizational and multitasking abilities.
• Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word) and collaboration tools (Teams/Zoom; project management software).
• Strong business acumen with understanding of IT consulting services and industry practices.
• High level of professionalism, discretion, and problem‑solving capability.
• Open to frequent travel.

Benefits & What We Offer (Germany)

• Company pension plan with employer subsidy, scaled by tenure.
• Bike‑leasing (E‑bikes included) for both commuting and private use.
• Employee discounts via the Corporate Benefits platform.
• Public transport subsidy (e.g., Deutschlandticket).
• Employee referral bonus program.
• Mental‑health support via OpenUp
• Professional development fully covered by proMX
• Regular team events .
• Flexible/hybrid work in line with our culture of trust and collaboration.

Why Join Us?

This is a high‑impact role partnering closely with the CEO at a growing, international IT consulting firm. You’ll be at the center of decision‑making, work cross‑functionally with our leadership teams, and help shape how we operate and scale. If you are a motivated professional who thrives in dynamic environments, we’d love to hear from you.