IBD Executive Assistant, Frankfurt Coverage

We’re seeking someone to join our team as an IBD Executive Assistant in Frankfurt.

In the Investment Banking division, we offer Global expertise in market analysis and in advisory and capital-raising services for corporations, institutions, and governments.

What You’ll Do In The Role

• Support the business of the Investment Banking Division.
• Provide secretarial support to designated business teams including travel and calendar management. Arrange internal and external client meetings, book conference rooms, schedule detailed travel itineraries and event organization ensuring adherence to firm and IBD policy. Organize and book all travel requirements such as transportation, visas, accommodation, and related items.
• Office organization: answer internal and external calls, set up conference calls and video conferences, handle internal and client requests professionally, maintain electronic diaries and IBD CRM, maintain accurate filing and archiving systems. Expenses & vendor invoices: prepare and process expense reports in a timely manner, maintain records for timely payment, process vendor invoices via Smaart promptly.
• Prepare translations (English/German and German/English).
• Train newly hired assistants.
• Leverage technology skills, learn new tools quickly, and use technology to enhance productivity.
• Provide absence cover and additional help when workload increases.

What You’ll Bring To The Role

• Confirmed experience providing support at executive level.
• Fluent English and German, both written and oral.
• Experience working in investment banking (corporate finance, M&A advisory).
• Responsible for all tasks, following up outstanding items without chasing.
• Confident, friendly, outgoing “people oriented” personality to liaise with all levels.
• Ability to remain calm amid changing priorities and handle last‑minute schedule changes efficiently.
• Willingness to work overtime as needed.
• Discreet, professional manner; maintain confidentiality.
• Pro‑active “can do” approach.
• Initiative and judgement; can work autonomously when bankers are traveling.
• Highly organized and excellent time/priority management skills; capable of multi‑tasking to meet deadlines.
• Effective communicator, articulate.
• Attention to detail.
• Ability to build relationships with internal and external counterparts.
• Team player, supportive of other assistants.
• Good knowledge of Microsoft Office (Excel, PowerPoint, Word) and Outlook.
• Experience processing expenses online (e.g., Concur).
• Experience booking travel via online tools.
• Experience with client relationship management systems (CRM).
• Typing speed of at least 50 wpm.
• Will be provided ongoing training on MS systems and policies.

Certified Persons Regulatory Requirements

If this role is deemed a certified role, holders may be required to maintain mandatory regulatory qualifications or meet internal company benchmarks.

Flexible Work Statement

Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Equal Opportunity Employment

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross‑section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

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