Project Assistant (m/f/d) - Executive Search

You’re the kind of person who turns “we should...” into a clear plan? You communicate with confidence and you’re inspired by a timeline-and quality-driven environment with different stakeholders?
Bitte bewerben Sie sich umgehend, wenn Sie aufgrund des großen Interesses für diese Stelle in Frage kommen.
Then you might fit in perfectly.
As our Project Assistant, you make sure the right things happen at the right time - and that everyone knows what “right” and “time” mean.
Project Assistant (m/f/d) – Executive Search Projects | Ulm (strong on-site)
Company: NIK Executive Search GmbH
Location: Ulm full-time or part-time with 30 hours + on site

• Support our Lead Operations: schedules, agendas, minutes, action lists, and follow-ups
• Maintain project plans, documentation and status updates (trackers, dashboards, reports)
• Be the communication hub between Lead Operations, General Manager, internal teams, and external customers
• Coordinate meetings and on-site activities - from prep to wrap-up
• Create crisp presentations and messages that make complex topics easy to act on
• Support day-to-day organization (travel, orders, invoices) as needed

• Experience in project assistance/coordination or a comparable role
• A structured working style: you prioritize, document, and keep things moving
• Strong communication skills — warm, clear, and firm when needed
• Passion for a dynamic and digital embracing environment: you learn fast and ask smart questions
• A genuine will to grow. You want feedback, responsibility, and development
• Solid Microsoft 365 skills, ideally AI curiosity; collaboration tools are a plus

• Projects with purpose and real-world impact
• A solidarity-driven team culture built on ownership, clarity, and respectful collaboration
• Appreciative onboarding, sparring partners, and the chance to take on more responsibility over time
• A modern workplace in Ulm and fast-paced processes instead of daily routine
• Full-time or part-time (30+ hours/week) with flexibility and clear expectations on both sides

Even if you come from another field or have a different background, send us a short intro (or LinkedIn profile) and your CV with your preferred weekly hours. If you’d like, add a short note about what makes you passionate about our work.
We welcome applications from all people - regardless of gender identity, age, disability, religion, or background. xmdgtar What matters to us is how you work, how you communicate, and how you learn.
Apply: